office administrator

Oxford International Education Group; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

An educational organization in Toronto seeks an Administrative Coordinator to implement and manage administrative procedures. The role requires at least 1 year of experience and a college diploma or equivalent. The successful candidate will coordinate office services, assist with budget preparation, and oversee office support staff in a fast-paced environment, ensuring all procedures are followed and deadlines met.

Qualifications

• Demonstrated experience implementing administrative procedures.
• Experience in managing office staff and delegating tasks.
• Proven ability to handle budgets and financial controls.

Responsibilities

• Implement and review new administrative procedures.
• Delegate work to office support staff.
• Assist in the preparation of operating budget.

Skills

Ability to work independently

Attention to detail

Ability to work under pressure

Education

College diploma or equivalent experience

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 year to less than 2 years. On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload