Office Administrator

Canadian Association of Labour Media; Toronto; On-site; CAD 80,000 - 100,000; Part time

Job summary

A local labor organization in Toronto is seeking a part-time Office Administrator. The successful candidate will manage day-to-day administrative tasks, maintain membership databases, and handle financial transactions using QuickBooks. This position offers an hourly wage of $41.55 and requires strong proficiency in Microsoft Office. Applicants should have excellent data entry skills and prior administrative experience.

Benefits

4% in lieu of holiday pay

6% in lieu of benefits

Qualifications

• Seeking a part-time Office Administrator for COPE Local 343.
• Role includes managing office duties and maintaining membership database.
• Experience with QuickBooks and strong data entry skills are required.

Responsibilities

• Control correspondence and update organizational memberships.
• Provide front line services for members and respond to inquiries.
• Process financial transactions and produce financial statements.

Skills

Data entry skills

High attention to detail

Proficiency in Microsoft Word

Proficiency in Excel

Professionalism

Organization skills

Basic accounting knowledge

Education

One year of experience in administration processes and basic accounting functions

Tools

QuickBooks Online

Job description

Overview

Office Administrator

COPE Local 343 invites applications for the position of Part-time Office Administrator. This is a non-unionized position.

Position Summary

The part-time, permanent position of Office Administrator will report to the COPE Local 343 President and Treasurer and is responsible for performing the day-to-day operational duties for the Local.

Duties and Responsibilities

• Control correspondence; approve supply requisitions; liaise with other agencies and organizations; update organizational memberships; maintain office equipment
• Maintain the membership database by entering new or updated information
• Provide front line services for members by determining the nature of inquiries, responding directly to emails, and phone calls, or referring matters to appropriate individuals
• Type letters, reports, and general correspondence
• Process daily mail by receiving, and sorting incoming mail, and courier packages, send outgoing mail, and arrange courier service to ensure mail is sent to the appropriate individuals and / or locations
• Perform all financial transactions related to bill payments and processing of expense forms using QuickBooks Online; produce financial statements and prepare reports and summaries for the Executive Board meetings; prepare bank deposits, payroll, and Revenue Canada / WSIB reconciliations
• Reconcile the union dues remittances received from COPE Ontario monthly
• Maintain office files by filing paperwork, retrieving information, and initiating new or revised files to ensure information is retained properly
• Prepare for annual audit and trustee reports by corresponding with the auditors and trustees and retrieving the files, along with documents they need to complete the audit and trustee reports
• Assist in organizing biennial general meetings, conventions, and other events held by the Local, including liaising with WE Travel to support the booking of travel and accommodation for members for both local events and for unit related meetings.
• Miscellaneous other duties as assigned.

The Part-time Office Administrator shall communicate with the Executive Board through the President / Treasurer or their designate as necessary, and shall report any absences due to illness, etc. to the President / Treasurer or their designate.

Education and Experience

• Data entry skills
• High attention to detail
• Proficiency in Microsoft Word and Excel
• Produce work with a high level of accuracy
• Professionalism and organization skills
• One year of experience in administration processes and basic accounting functions
• Basic accounting knowledge
• Understanding accounting best practices
• Knowledge of QuickBooks Online

Salary, Benefits and Working Conditions

• The Part-time Office Administrator shall be required to work one 8-hour day per week in accordance.
• Occasionally, an additional day per week may be required as per operational needs. Any change to this schedule shall be agreed to between the President or Vice President or their designate and the Part-time Office Administrator.
• The position pays an hourly rate of $41.55 for hours worked.
• Wages shall be paid bi-weekly.
• In lieu of benefits, COPE Local 343 agrees to pay the Part-time Office Administrator the following : 4% in lieu of holiday pay and 6% in lieu of benefits. This 10% of gross earnings shall be added to each pay period.
• Probationary period of three months from the date of hire.

COPE Local 343 is committed to a workforce that reflects the diversity of its members and our communities. COPE Local 343 values the participation of members with different voices from lived experiences. We recognize that the selection of candidates from members of equity seeking groups is an asset. Self-identification of membership in equity seeking group(s) is voluntary.

Equity and Self-Identification

At your discretion, please indicate in your application with which group(s) you identify :

• Woman
• Racialized Person
• 2SLGBTQI
• FNMI (First Nations, Métis, Inuit)
• Persons living with a Disability
• Francophone

Application Requirements

Please submit your resume and covering letter by post or email to :

COPE Local 343 Personnel

c / o 200 Consumers Rd.

Suite 211

Toronto, ON M2J 4R4

[e-mail]

Please quote “ Part-time Office Administrator ” in the subject line.

Deadline for submission : Friday, September 19, 2025, by 4 : 00 p.m.

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