office administrator

City Traffic Control; Surrey; On-site; CAD 40,000 - 50,000; Full time

Job summary

A municipal organization in Surrey is seeking an Administrative Assistant to manage office procedures, coordinate services, and assist with budget preparation. The ideal candidate will excel in communication, multitasking, and organization, thriving in a fast-paced environment. This role requires a high school diploma and basic security clearance.

Qualifications

• 1 to less than 7 months experience required.
• Basic security clearance and criminal record check needed.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Administer policies related to privacy legislation.

Skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Ability to multitask

Time management

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Accounting software

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
  
  

Supervision

• 5-10 people
  
  

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
  
  

Additional information

Security and safety

• Basic security clearance
• Criminal record check
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
  
  

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Team player