Office Administrator

Pinchin in Canada; Saskatoon; On-site; CAD 60,000 - 80,000; Part time

Job summary

Pinchin is seeking a part-time Office Administrator to support office operations in Saskatoon. Key responsibilities include managing the reception desk, providing administrative support across service lines, and coordinating new employee processes. The ideal candidate will possess strong communication and organizational skills, along with proficiency in Microsoft Office products, to contribute positively to the office environment.

Benefits

Competitive salaries

Paid personal days

Three weeks' paid vacation to start

Wellness spending account

Mentoring and career development programs

Community involvement opportunities

Flexible workplace for work-life balance

Qualifications

• 1-year experience in Business Administration preferred.
• Ability to complete tasks with minimal supervision under strict deadlines.
• Current driver’s license and access to a vehicle required.

Responsibilities

• Manage reception desk and administrative support.
• Coordinate new employee documentation and scheduling.
• Assist with invoicing and billing for the office.

Skills

Communication

Organizational skills

Attention to detail

Interpersonal skills

Education

High School Diploma

Secretarial or Administrative Assistant Course

1-year Business Administration or Business Computer Course

Tools

Microsoft Office

Project-based accounting system

Job description

Today is the day to boost your career! Pinchin is seeking an Office Administrator to join our team in Saskatoon on a part-time basis.

Reporting to the Executive Assistant, the Office Administrator is responsible for the maintenance and co-ordination of efficient support services to ensure the smooth running of office operations. In addition, this individual will be responsible for daily administrative support to the various service lines represented in Pinchin’s Saskatoon office.

A Day in the life of an Office Administrator at Pinchin :

• Manage the reception desk and all associated tasks, including answering the phone, ordering supplies, and stocking kitchen inventory.
• Handle all incoming and outgoing mail and courier packages, including interoffice couriers.
• Assist staff with project coordination and scheduling.
• Co-ordinate new employee documentation prior to the orientation in collaboration with Head Office, People and Culture.
• Greet and monitor the comings and goings of all employees and visitors.
• Assist with the coordination of meeting requirements (lunches, various preparations, etc.) including the compilation and distribution of minutes (as required).
• Maintain a clean, organized desk and well-stocked kitchen area and supply room.
• Act as a corporate liaison, supporting various company-wide initiatives.
• Present a positive image of the company, internally and externally.
• Ensure client deliverables are accurately formatted and that quality control forms have been completed.
• Synchronize the timely assembly and delivery of reports.
• Contribute to the preparation of assessments and inspection of reports and proposals.
• Invoicing and billing for the office.
• Enter and update reports in Pinchin’s project software.

What you bring to the Pinchin team :

• Strong communication and organizational skills.
• Ability to multi-task, with high attention to detail.
• Ability to complete tasks with minimal supervision under strict deadlines.
• Strong interpersonal skills, with an aptitude for working with all levels of the organization.
• High School Diploma and Secretarial or Administrative Assistant Course is required.
• 1-year Business Administration or Business Computer Course is preferred, experience an asset.
• Advanced understanding of Microsoft Office products (Word, Excel, etc.).
• Experience using a project-based accounting system considered an asset.
• Current and valid driver’s license with sufficient insurance, and access to a vehicle required.

What’s in it for you :

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy mentoring and career development programs, opportunities for community involvement including many environmental initiatives, a flexible workplace to support work-life balance, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates, and much more! All of this and more in an inclusive, dynamic work environment!

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin; however, only those selected to continue will be contacted.

• No agency phone calls please

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

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