Office Administrator

Roquette; Portage la Prairie; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading global company is seeking an Office Administrator in Portage la Prairie to enhance organizational effectiveness and efficiency. This full-time role involves coordinating office functions, managing vendor relations, and providing administrative support. Ideal candidates will have relevant educational qualifications and experience, along with strong organizational and communication skills.

Qualifications

• Previous experience in an office administration role preferred.
• Experience with SAP is an asset.
• Proficient in Microsoft Office applications.

Responsibilities

• Organize and coordinate office administration and procedures.
• Serve as the first point of contact for visitors and inquiries.
• Manage administrative services and vendor relations.

Skills

Organization

Communication

Problem Solving

Time Management

Education

Diploma or certificate in Administration or a related field

Tools

Microsoft Office

SAP

Job description

Roquette is a family-owned global leader in plant-based ingredients and a leading provider of pharmaceutical excipients.

Want to help us make a difference?
Using plant-based resources, we collaborate with our customers and partners to imagine and offer ingredients to better feed people and treat patients.
Each of our ingredients responds to unique and essential needs, and they enable healthier lifestyles.

The Role:

We are looking for our next Office Administrator within our Portage la Prairie team. The Office Administrator will be responsible for organizing and coordinating office administration and procedures to ensure organizational effectiveness, efficiency, and safety. This role supports all departments, facilitates internal and external communication, and manages administrative services and vendor relations.

This position is located in Portage la Prairie, Manitoba.

What You’ll Do:

• Serve as the first point of contact for all internal and external visitors and incoming phone inquiries.
• Maintain inventory and manage ordering of office, lunchroom, and general supplies.
• Schedule and coordinate meetings, appointments, and room setups.
• Assist staff with travel and accommodation arrangements.
• Plan and coordinate internal/external events aligned with budget and timeline.
• Manage purchase requests and goods received in SAP.
• Handle relationships with external vendors and service providers.
• Review and process monthly service and supply invoices.
• Provide administrative support to departments including reporting and information tracking.
• Handle courier shipments and postal pickups.
• Track company vehicle access and manage employee license documentation.
• Maintain general filing systems and ensure data integrity and confidentiality.

What You’ll Need:

Education:

• Diploma or certificate in Administration or a related field.

Experience:

• Previous experience in an office administration role is preferred.
• Experience with SAP is an asset.
• Proficient in Microsoft Office applications.

Work Environment:

• This role is primarily office-based and operates on a Monday–Friday day shift schedule.

Physical Demands:

• Standard office physical requirements such as standing, walking, using hands, speaking, and hearing.

Position Type/Expected Hours of Work:

• This is a full-time position. Days and flexible hours of work may be required to meet facility needs.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you identify yourself in this position, please apply byuploading your resume and let's start the journey together!

Roquette is proud to be a global company where you can find personal and professional growth through multiple diverse experiences.

Roquette strives to create a dynamic workforce while remaining firmly committed to equal opportunity by complying with EEO laws.

As we continue to grow, Roquette understands that to be successful we must always be inclusive in our approach.

To find out more about our products, values and sustainable development ambitions visit us at www.roquette.com and at www.sustainability.roquette.com