Office Administrator

POSITION: Office Administrator

EMPLOYMENT TYPE: Full-time, Permanent

LOCATION: Pitt Meadows, BC

COMPANY HISTORY:

Founded in 1988, Montair was established with the goal of training future professional pilots to a skill and knowledge level that would allow them to serve the airline industry with minimal further training required.

GENERAL PURPOSE:

The primary role is to assist with key support responsibilities including student records and tracking, admissions processes and student tours, office coordination, document preparation, marketing, general filing and various other related administrative support functions. This role has a variety of duties with limited structure.

JOB DESCRIPTION:

• Verifies that student files are complete and, as required, ensures necessary linkage with the admission process including collecting, filing and managing student records;
• Providing estimated completion dates and student progress information, as requested;
• Maintenance of files and records as part of the Student Records departmental requirements;
• Providing progress reports internally to the department;
• Student arrival procedures;
• Updating paperwork, maintaining documents, word processing, creating and entering information;
• Social media posting;
• Performing general office clerk duties, coordinate mail, courier service, and errands;
• Any other projects, tasks, and responsibilities as assigned.

QUALIFICATIONS, SKILLS, & ABILITIES:

• Aviation experience is an asset but not required.
• Ability to understand and follow organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Prioritize and manage multiple projects simultaneously; follow through on issues in a timely and efficient manner.
• Demonstrated organizational skills, excellent attention to detail, and ability to multi-task.
• Proven ability to work independently or within a team.
• Excellent written English proficiency and able to edit documents for grammar and accuracy.
• Must be student-focused and service-oriented with a strong track record of developing and maintaining relationships with internal and external stakeholders.
• High level of proficiency with MS Office Work, Excel and Powerpoint.

WORKING ENVIRONMENT:

• Professional office environment.
• Sitting for long extended periods of time in front of a computer.