Office Administrator

Canadian Bank Note Company; Ottawa; On-site; CAD 40,000 - 50,000; Full time

Job summary

A financial services organization in Ottawa is seeking an Office Administrator for a 3-month contract. The ideal candidate will have 2-3 years of administrative experience and strong skills in Microsoft Office. Responsibilities include managing supplies, supporting the lab manager, and performing general administrative tasks. The role offers a supportive team environment and opportunities for growth.

Benefits

Supportive and collaborative team environment

Opportunities for varied responsibilities and growth

Qualifications

• 2-3 years of experience in an administrative or office support role.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Ability to work independently and take initiative.

Responsibilities

• Place and track office and lab supply orders.
• Liaise with vendors and service providers; manage contracts.
• Support the Lab Manager with administrative tasks.

Skills

Office Manager Experience

Microsoft Office

Data Entry

Microsoft Outlook

Microsoft Word

Microsoft Excel

Administrative Experience

Tools

Microsoft Dynamics

Concur

QuickBooks

Job description

Internal Job Title : Office Administrator

Employment Type : 3-month contract with possibility of extension, 40 hours per week

Location : 1145 Carling Ave, Ottawa ON

Work Model : Onsite

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be a self-starter who thrives in a dynamic environment, can manage multiple tasks efficiently, and supports the day-to-day operations of the office and lab environment.

Key Responsibilities :

• Place and track office and lab supply orders
• Liaise with vendors and service providers; manage contracts and service agreements
• Support the Lab Manager with administrative and operational tasks
• Assist with incoming deliveries and coordinate distribution
• Refill and manage office snacks, kitchen supplies, and general inventory
• Maintain organized documentation and support internal processes
• Create and manage lists, forms, and documentation using Microsoft Office
• Perform general administrative duties as required
• Organize and maintain storage rooms and supplies
• Track laboratory spending through maintaining finance-based Excel files and inventory databases

Qualifications :

• At least 2-3 years of experience in an administrative or office support role
• Strong Microsoft Office skills (Word, Excel, Outlook); experience using lists and forms is an asset
• Ability to work independently and take initiative
• Comfortable lifting boxes or deliveries up to 25 lbs
• Experience with systems such as Microsoft Dynamics, Concur, or similar is an asset
• Valid driver's license and access to a car are considered assets

Additional Information :

Perks :

• Supportive and collaborative team environment
• Opportunities to take on varied responsibilities and grow within the role

Lunella Biotech Inc. is an equal opportunity employer committed to achieving a skilled and diversified workforce that reflects the diversity of the Canadian population. We encourage applications from women, visible minorities, people with disabilities, and Indigenous peoples.

Remote Work : Employment Type :

Contract

Key Skills :

Office Manager Experience, Microsoft Office, Data Entry, Microsoft Outlook, Microsoft Word, QuickBooks, Office Experience, Microsoft Excel, Filing, Administrative Experience, Microsoft Outlook Calendar, Bookkeeping

Experience : 2-3 years

Vacancy : 1