Office Administrator

Gastops Limited; Ottawa; On-site; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Comprehensive health and wellness bene

Opportunities for growth and dev

Job summary

Gastops Limited in Ottawa is seeking an Office Administrator to support day-to-day operations and business development activities. The role involves greeting visitors, managing records, coordinating supplies, and assisting with events and cross-department projects.

Candidates should have a Diploma in Office Administration, strong verbal and written communication, and the ability to work independently as well as in a team. Proficiency with Microsoft Office 365 and typing at 75 wpm is desirable.

Qualifications

• Diploma in Office Administration or related field.
• Advanced verbal and written communication skills.
• Ability to work independently and as part of a team.
• Excellent organizational, prioritization and multitasking abilities.
• Proficiency with Microsoft Office 365 and collaboration tools (Teams).

Responsibilities

• Assist with day-to-day office operations.
• Greet visitors and manage arrivals.
• Maintain filing systems (paper/electronic).
• Order and manage office supplies.
• Prepare documents and binders.
• Answer phones and relay messages.
• Handle mail and document scanning.
• Support document development and formatting.
• Coordinate tradeshow logistics and bookings.
• Assist in coordinating corporate events (lunch & learns, receptions, open houses).
• Collaborate with cross-department teams on events and projects.

Skills

Diploma in Office Administration

Advanced communication skills

Independent work capability

Strong organizational skills

Microsoft Office 365 proficiency

Typing speed 75 wpm

Team collaboration

Education

Diploma in Office Administration

Tools

Microsoft Office 365

Microsoft Teams

Job description

Over the last 47 years, Gastops has built a robust business which is recognized worldwide for its innovative contributions to equipment health management in the aviation, energy, marine, industrial and transportation industries. Gastops’ products and services add value throughout the life cycle of complex critical equipment from the design stage through to in-service operations and support. We design, manufacture, and support advanced equipment sensing and analysis products, including on-line oil debris sensors, torque measurement sensors, turbine blade health sensors, and at-line oil analysis systems.

Based in Ottawa, Ontario, the Office Administrator will report to the Office Manager and will have a wide range of duties which ultimately focus on administrative and business development support.

What You’ll Do:

• Assist with day-to-day operations of the office.


• Greet visitors and ensure all protocols are followed upon their arrival.


• Maintain internal filing systems accordingly (paper and/or electronic).


• Manage and order office supplies and material.


• Print and assemble documents and binders.


• Answer telephone, take and relay messages when required.


• Handle incoming and outgoing mail.


• Filing and scanning of various documents and projects.


• Assist with development of documents and ensuring completeness and selection of appropriate format is used for all documents and presentation materials.


• Coordinate tradeshow logistics and bookings.


• Working as part of a cross departmental team, assist in the coordination and execution of corporate events such as lunch & learns, receptions, open houses, seminars, and meetings (internal/external).

Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.

What You Bring:

• Diploma in Office Administration, or a related field.


• Advanced communication skills, both verbal and written.


• Ability to work independently as well as a team.


• Excellent organizational, prioritization and multitasking skills


• Advanced computer skills including Teams and Microsoft Office 360 Products, typing speed of 75 wpm.

Who You Are:

• Advanced attention to detail.


• Advance communication skills, both verbal and written.


• Strong organizational and multi-tasking skills


• Strong interpersonal and critical thinking skills

What We Offer You:

At Gastops, we’ve built a passionate and collaborative workforce with a strong, vibrant culture that’s key to our success. We reward and support our people with competitive compensation and a total rewards approach.

• Salary Range for this position: $23-$25/hr (final compensation based on experience, skills, and fit)
  Profit sharing and share purchase programs


• Comprehensive health and wellness benefits


• Opportunities for growth and development


• Social activities, company sponsored events and opportunities to give back to our local community
  

We welcome applicants at all career stages - from emerging professionals to seasoned experts. Role level and scope may be adjusted to match your background.

Use of Artificial Intelligence in Recruitment:

At Gastops, people are at the center of our recruitment process. We may use AI-enabled tools for limited administrative purposes such as creative outreach messages, transcribing interviews, or assisting with notetaking. These tools are not used to make hiring decisions. All applications are reviewed by our recruiters and hiring managers, and final decisions are made by people using their professional judgment and experience. Our commitment is to use technology responsibly, while ensuring fairness, transparency, and respect at every stage of the process.

Accessibility:

Gastops is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds and religions. Gastops accommodates people with disabilities throughout the recruitment and selection process. Gastops is an excellent place to work, and we look forward to meeting with you! If contacted regarding this position, please advise the interview coordinator of any accommodation measures you may require.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.