Office Administrator

Abacus Group, LLC; Montreal; On-site; CAD 40,000 - 70,000; Full time

Job summary

An innovative investment management firm is seeking an Office Administrator to enhance their Montreal office operations. This role involves welcoming visitors, coordinating meetings, and ensuring the office environment is well-maintained. The ideal candidate will have strong administrative skills, a Bachelor's degree, and experience in the finance industry. Join a dynamic team where your contributions will directly impact the efficiency of the office and support internal teams. This is a fantastic opportunity for someone looking to grow in a supportive and collaborative environment.

Qualifications

• 3+ years of administrative experience, preferably in finance.
• Confident in learning new software and internal platforms.

Responsibilities

• Coordinate in-person and virtual meetings, welcoming visitors.
• Manage office supplies, ensuring a tidy environment.

Skills

Administrative Skills

Communication Skills

MS Office Suite (Outlook and Excel)

Issue Tracking Systems

Workday

Education

Bachelor's Degree

Tools

Workday

Floorplan Management Software

Job description

Our client is an investment management firm. They seek an Office Administrator to join their Montreal, Quebec office.

Responsibilities

• Welcome visitors and coordinate in-person and virtual meetings
• Arrange daily food deliveries with caterers and suppliers
• Provide support to internal teams and prepare for onsite meetings
• Produce high-quality emails and messages across the organization
• Maintain the office’s environment and liaise with cleaners and building management
• Manage the office stationery, business cards, and company-branded equipment
• Ensure meeting rooms are tidy, well-stocked, and ready to use
• Oversee inbound/outbound mail and distribute to employees
• Use Workday to submit office expenses and review expense reports
• Work with our Technical Service Desk team to coordinate desk moves

Requirements

• Bachelor’s degree
• 3+ years of administrative experience
• Previous experience in the finance industry is preferred
• Experience using an issue tracking system
• Skilled with Workday for expensing is a bonus
• Prior use of floorplan management software is a bonus
• Confident learning using software and internal platforms
• Skilled in MS Office Suite (Outlook and Excel)

JobID: 47067