office administrator

Government of Canada - Central; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to join their team. This role involves a variety of responsibilities including typing and proofreading documents, supervising staff, and managing office procedures. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills and the ability to multitask effectively. If you are detail-oriented and enjoy working with a team, this opportunity is perfect for you. Join a dynamic workplace where your contributions will be valued and make a difference in daily operations.

Qualifications

• 7 months to less than 1 year of relevant experience required.
• Strong communication skills and ability to multitask are essential.

Responsibilities

• Type and proofread correspondence and documents, supervise other workers.
• Schedule appointments, greet visitors, and maintain office procedures.

Skills

Excellent oral communication

Excellent written communication

Flexibility

Ability to multitask

Time management

Team player

Client focus

Education

Secondary (high) school graduation certificate

Tools

SAP (FI/CO / HR / MM / OT SD)

Social Media

Spreadsheet

Inventory control software

MS Office

Project management software

LinkedIn

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Type and proofread correspondence, forms and other documents
• Supervise other workers
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Determine and establish office procedures and routines
• Work with minimal supervision
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Train other workers
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Maintain database of potential franchisees, real estate locations and on-line buy/sell Internet sites
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems

Experience and Specialization

• SAP (FI/CO / HR / MM / OT SD)
• Social Media
• Spreadsheet
• Inventory control software
• MS Office
• Project management software
• LinkedIn

Additional Information

Security and Safety

• Criminal record check

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Repetitive tasks
• Large caseload

Personal Suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Ability to multitask
• Time management
• Team player
• Client focus