Office Administrator

Ferris Wheel Press Inc.; Markham; On-site; CAD 40,000 - 55,000; Full time

Job summary

Ferris Wheel Press Inc., a Canadian stationery company, seeks an enthusiastic Office Administrator. You will enhance our office environment, organize logistics, and support our growing team dedicated to quality stationery. If you thrive in a vibrant setting and love organization, apply to join our mission to make writing magical again!

Qualifications

• Strong communication and customer service skills.
• Proficiency with office software and logistics experience.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Answer phone calls and manage meeting schedules.
• Oversee office maintenance and supplies management.
• Coordinate vendors and shipping logistics.

Skills

Communication

Customer Service

Organization

Attention to Detail

Logistics Coordination

Education

Experience in Office Administration

Tools

Google Suite

Microsoft Office

Job description

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PLEASE READ CAREFULLY – THIS IS A TEST!

Did you know that 95% of applicants won’t read this section? That’s why we appreciate you taking the time to do so. We receive a high volume of applications, and we’d love to see yours stand out.

Job Description

PLEASE READ CAREFULLY – THIS IS A TEST!

Did you know that 95% of applicants won’t read this section? That’s why we appreciate you taking the time to do so. We receive a high volume of applications, and we’d love to see yours stand out.

To get to the top of the list, please include a thoughtful cover letter and answer the four screening questions below. Applications without a cover letter and complete answers to these questions will be automatically disqualified. You’ve made it this far—keep going!

SCREENING QUESTIONS (Please include your answers in your cover letter):

• Are you legally authorized to work in Canada?
• What’s your favourite item in your stationery collection?
• Choose one of our core values and share a story about how you’ve lived it out.
• What’s the one thing that makes you a perfect fit for this position?
  
  

About Us

At Ferris Wheel Press, we are passionate about bringing the magic back to writing. As a proudly Canadian stationery company with a rich design heritage, we craft beautiful and inspiring products—from fountain pens and inks to notebooks and writing tools—that encourage people around the world to Fall in Love with Writing Again.

We're on the lookout for a vibrant, organized, and stationery-loving team member to support our growing family of retailers and wholesalers worldwide.

Our Core Values

Our CORE VALUES guide our team and shape our culture. These values form the cultural foundation of our company and the standard that guides all of us.

• Learn new things - Takes on new challenges with enthusiasm.
• Pursue mastery - Relentlessly works on improving skills.
• Own your s#@t - Apologies without ego.
• Be a part of the solution - Bring a solution for every problem.
• Put in the work - Do whatever it takes to get extraordinary results.
  
  

We’re looking for someone who not only matches the skills we need but also shares the spirit of what Ferris Wheel Press stands for. Sound like you? Start with the cover letter—we can’t wait to read it.

The Job Requirement:

Communication and Customer Service:

• Answer phone calls, take thorough messages, receive clients and guests promptly, and manage the schedule for meeting spaces and conference room bookings.
• Review and sort all incoming mail.
• Assist in packing & coordinating outgoing mail/boxes through various carriers.
• Coordinate deliveries, creates shipping documentation and following-up with couriers during the transit process.
• Answer the door, and ensure that our security cameras and system are in good order daily.
• Communicate with all guests about our indoor shoe policy, and offer a friendly welcome into our studio. Ensure we have a good and clean stock of slippers for guests.
  
  

Office Management and Operations:

• Keeps office in top shape, making it a comfortable environment we can all be proud of and enjoy.
• Fulfils ordering needs (office, hardware, PPE, kitchen and janitorial supplies, etc.).
• Oversees maintenance of internal office files, including contracts with vendors & suppliers.
• Maintains office equipment (computers, security, telephones, music etc.), completes preventive maintenance, troubleshoots failures, calls for repairs; and monitors equipment operation.
• Maintains office cleaning schedule & ensures a clean and safe working environment.
• Maintains office furnishings and spaces (monitor and keep things in tidy, clean, organized and good condition).
• Perform any additional duties as needed to make the studio environment friendly and welcoming, including cat feeding/caretaking, assisting in food ordering and planning for luncheons and team events, etc.
• Support the design team and production team with printing or production assistance when available
• Maintain an accurate and up-to-date online inventory sheet of all materials, including but not limited to supplies, project archives, library, gifts, products and publications. Ensure that the counts correspond to the physical count at all times.
• Support the team with logistics and on-site help at the company’s events and projects.
  
  

Outsourcing and Procurement Co-ordination:

• Manage vendors, delivery timelines & coordinates receiving of materials.
• Source out new vendor contacts, calculate estimates and order materials required for project completion.
• Coordinate the shipment of supplies, materials or projects to the studio, ensuring they arrive in excellent condition for use (overseas and local shipping)
• Coordinate shipment schedules with freight forwarders, carriers, team, and warehouse to ensure seamless process that is on-time and on-budget
• Work with the team to ensure that any files going to vendors are accurate and production-ready.
• Work with vendors to ensure that the production quality of all product types is to our company’s standard of excellence, which may include but is not limited to coordinating sampling and tests, properly communicating the scope, timing and details of the project, and supporting on-site for installation or application on a needs basis.
  
  

Health and Safety:

• Will play an active role in the company’s Joint Health and Safety Committee.
• Monitors, coordinates, and enforces Health & Safety policies for the office.
  
  

Qualifications & Skills

• Experience in office administration, logistics, vendor coordination, or similar roles.
• Strong communication and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency with office software (Google Suite, Microsoft Office, etc.).
• Familiarity with shipping platforms and inventory tracking tools is an asset.
• A passion for stationery, design, and supporting creative teams.
  
  

Ferris Wheel Press is committed to building an inclusive and diverse workplace. We encourage all qualified candidates to apply.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Luxury Goods & Jewelry

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