office administrator

Government of Canada - Atlantic; Leamington; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government agency in Leamington is seeking an administrative officer to oversee office procedures, delegate tasks, and manage related administrative activities. The ideal candidate will have a college degree and 1-2 years of relevant experience, along with strong organizational and interpersonal skills. Proficiency in MS Office is essential. This position requires work at the physical location with no remote option.

Benefits

Parking available

Qualifications

• 1 to 2 years of experience in an administrative role.
• Knowledge of computer and technology tools.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to access to information and privacy.
• Coordinate and plan for office services.
• Assist in budget preparation and maintain inventory.
• Prepare reports and correspondence.
• Oversee and coordinate administrative procedures.

Skills

Efficient interpersonal skills

Organized

Reliability

Education

College/CEGEP

Tools

MS Office

MS Outlook

MS Windows

MS Word

Electronic mail

Job description

Overview

Languages: English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Urban area

Responsibilities

• Review and evaluate new administrative procedures


• Delegate work to office support staff


• Establish work priorities and ensure procedures are followed and deadlines are met


• Carry out administrative activities of establishment


• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation


• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services


• Assist in the preparation of operating budget and maintain inventory and budgetary controls


• Assemble data and prepare periodic and special reports, manuals and correspondence


• Oversee and co-ordinate office administrative procedures

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Electronic mail


• MS Office


• MS Outlook


• MS Windows


• MS Word

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment


• Work under pressure


• Tight deadlines


• Attention to detail


• Large workload

Personal suitability

• Efficient interpersonal skills


• Organized


• Reliability

Benefits

• Parking available