Office Administrator

Emil Anderson Group; Kelowna; On-site; CAD 52,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits package

RRSP matching program

ShareCo employee ownership program

Training and career development

Job summary

Emil Anderson Group is seeking an Office Administrator to join the EAG HR team in Kelowna, BC. The role supports daily operations, coordinates communications, appointments, supplies, events, and general admin tasks to keep the office running smoothly.

The ideal candidate is positive, people-oriented and eager to grow within a company with a long-standing reputation. This full-time position is based at our head office in Kelowna.

Qualifications

• Proficient in Microsoft Office Suite and office management software.
• Knowledge in administrative processes and office management systems.
• Able to maintain a high level of professionalism, accuracy, and confidentiality.
• Highly organized with attention to detail.
• Possess excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.
• Able to prioritize and multi-task in a fast-paced environment.

Responsibilities

• Handle incoming calls and emails and direct them to the appropriate individuals.
• Schedule appointments and meetings, send reminders.
• Arrange travel for employees (hotels, flights).
• Manage office supplies inventory and ordering.
• Maintain office equipment and ensure clean, orderly spaces.
• Coordinate routine maintenance and repairs.
• Organize and control office storage rooms.
• Receive/distribute mail, packages, and shipments.
• Receive and ship courier packages and payments for Purolator.
• Assist with scheduling and coordinating office events, catering needs.
• Support meeting and conference needs (ordering catering, etc).
• VISA reconciliation for corporate accounts.
• Provide general administrative support to all employees.
• Manage Crowley apartment with supplies, bookings, and cleaning requests.
• Maintain healthy snack options in the lounge.

Skills

Communication

Interpersonal Skills

Organizational Skills

Multitasking

Adaptability

Confidentiality

Independent Work

Tools

Microsoft Office Suite

Job description

Division: Emil Anderson Group

Department: EAG HR

About Emil Anderson Group

Emil Anderson Group (EAG) is a fourth generation, BC based organization headquartered in Kelowna and operating throughout British Columbia. Our family of companies provides services and support in infrastructure construction and maintenance, land development, residential and commercial building, and property management.

Founded in 1938, we’ve grown to include a diverse group of companies, each with a reputation for integrity, quality, and efficiency. Our collaborative approach brings owners, partners, and stakeholders together to design and deliver services that advance our companies and the communities we serve.

We take pride in our people, our work, and our contribution to the projects and services that connect and strengthen communities across British Columbia. With regional offices and facilities in Kelowna and the Fraser Valley, we are positioned to serve communities throughout the province.

Our success is rooted in our Core Values: Safety, Leadership, Improvement, Commitment, and Excellence. Joining our team means working on landmark projects, learning from industry leaders, and advancing your career in a supportive, safety-focused culture.

The Opportunity

We’re seeking a motivated Office Administrator with experience in administrative support who thrives in fast-paced environments.

As our Office Administrator, you’ll be the center of daily operations—managing communications, appointments, supplies, event coordination, and general support to keep our office running smoothly. You’ll need to be open-minded and ready to jump in wherever you’re needed.

This full time role is based out of our head office in Kelowna B.C. If you are positive, people-oriented, and eager to grow your career with a company that has a long-standing reputation, this could be the role for you!

Your Key Responsibilities

• Handle incoming calls and emails and direct them to the appropriate individuals.
• Schedule appointments and meetings, send reminders.
• Supporting all employees with company travel arrangements (hotel bookings, flight bookings)
• Manage office supplies inventory, ordering supplies as needed, and ensuring that the office is always well-stocked.
• Maintain office equipment.
• Ensure the office is clean and well-maintained, arranging for routine maintenance and repairs as needed.
• Ensure all office storage rooms are organized, maintained and controlled.
• Receive and distribute mail, packages, and shipments to the appropriate recipients.
• Receiving and shipping courier packages and payments for Purolator.
• Assist with scheduling and coordinating office events.
• Support meeting and conference needs (ie. Ordering catering etc)
• Corporate VISA reconciliation
• Providing general administrative support to all employees as needed.
• Manage Crowley apartment with supplies, bookings, scheduling cleaning requests.
• Maintain a healthy snack option in the employee lounge.
• Perform other duties assigned by management.

Your Qualifications & Skills

• Proficient in Microsoft Office Suite and office management software.
• Knowledge in administrative processes and office management systems.
• Able to maintain a high level of professionalism, accuracy, and confidentiality.
• Highly organized with attention to detail.
• Possess excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.
• Able to prioritize and multi-task in a fast-paced environment.
• Ability to prioritize tasks and manage multiple priorities simultaneously.

Job Competencies

• Communication
• Interpersonal Skills
• Organizational Skills
• Problem-Solving
• Adaptability

What We Offer

The chance to be part of landmark projects that shape communities across British Columbia, while building your career with a company that’s been trusted for over 85 years. As part of the Emil Anderson Group of companies, you’ll join a culture where people are more than employees – they’re contributors, owners, and leaders. Here, you’ll have opportunities to learn from industry experts, grow your skills, and make a lasting impact across a diverse range of projects.

• Competitive salary range: $58,240 annually.
• Opportunity to participate in ShareCo, our employee ownership program.
• Comprehensive benefits package.
• RRSP matching program.
• Training and career development opportunities.
• Annual safety recognition and employee appreciation programs.

ShareCo

For four generations, Emil Anderson Group has thrived as a successful, family-owned and operated company. In 2024, we expanded that legacy by launching ShareCo – our Employee Ownership Program, giving eligible team members the opportunity to become owners in EAG and share directly in the company’s performance and growth.

This ownership model deepens our culture of collaboration, accountability, and shared success. When you contribute ideas, drive innovation, or deliver exceptional results, you’re not just helping to build great projects — you’re helping to build your own financial future.

Safety & Compliance

Safety is our highest priority. All employees are expected to work in compliance with company safety policies and WorkSafeBC regulations, wear appropriate PPE, and participate in toolbox talks and safety training, where applicable.

Belonging Statement

Emil Anderson Group is an equal opportunity employer, in all aspects of employment, including recruiting, hiring, training, performance management, promotions, and benefits. We base such decisions solely on job-related qualifications, skills, and abilities without regard to race, nationality, ethnicity, color, gender, political affiliation, religion/belief system, marital status, parental status, sexual orientation, age, diverse ability, or any other characteristic.