Office Administrator

Floordi; Hamilton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A dynamic construction and trading company in Hamilton, Ontario is seeking an Office Administrator to manage daily operations and support HR and supply chain tasks. The ideal candidate will have a degree in Business Administration and 2 to 3+ years of relevant experience. This full-time role is perfect for individuals starting their careers in a fast-paced environment, offering exposure to various business functions and opportunities to grow.

Qualifications

• 2 to 3+ years of experience in business administration or related roles.
• Basic knowledge of bookkeeping and financial management.
• Ability to analyze business data and create reports.

Responsibilities

• Manage day-to-day office operations ensuring a professional environment.
• Coordinate with supply chain for inventory availability and shipment planning.
• Assist in managing digital assets for marketing efforts.

Skills

Business Administration

Supply Chain Management

Logistics

Customer Service

Communication Skills

Microsoft Office Proficiency

Education

Degree in Business Administration or related field

Job description

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Sr. Talent Acquisition | Cross-border HR Operator | Construction, Trading & Manufacturing

Position Summary

The Office Administrator ensures seamless day-to-day operations across administrative, HR, sales-support, supply-chain, marketing, and reporting functions. This role will act as the primary local point of contact—liaising between Canadian staff and our Vietnam headquarters—while driving efficiency, accuracy, and exceptional service in a fast-paced trading environment.

Responsibilities

Office Management & HR Coordination

• Manage day-to-day office operations to ensure a clean, organized, and professional environment. - Perform basic bookkeeping tasks, including journal entries, expense reconciliation, and maintaining petty cash records.
• Act as the local HR coordinator for the Canadian team (approx. 5 employees), working with the HR department in Vietnam.
• Handle basic HR tasks such as onboarding, leave tracking, documentation, and responding to staff requests.
• Answer incoming calls, emails, and inquiries from dealers, customers, or visitors.
• Assist with preparing sales contracts, quotations, and order confirmations. - Greet and assist visiting clients or partners at the warehouse.

Supply Chain Coordination

• Coordinate with the Vietnam supply chain team for inventory availability, order tracking, and shipment planning.
• Work closely with the Warehouse Operator in Canada to monitor deliveries and maintain accurate stock tracking records.
• Address inventory discrepancies and follow up on delays or issues.

Marketing Support

• Assist in managing digital assets such as image folders or basic promotional materials.
• Capture product and branding photos/videos for use in online and offline marketing.
• Support local branding efforts by contributing ideas for content.

Qualifications

• Degree in Business Administration, Supply Chain Management, Logistics, Finance, or related fields.
• 2 to 3+ years of experience in business administration, office operations, supply chain, logistics, or customer service roles.
• Experience in a retail, distribution, furniture or trading company is a plus.
• Basic knowledge of bookkeeping and financial management.
• Ability to analyze business data and create reports.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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