Office Administrator

RBC; Halifax; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to support its Halifax office. This role is pivotal in enhancing employee experiences and operational efficiency. As a primary contact, you will coordinate onboarding, manage office supplies, and liaise with building management. The ideal candidate will thrive in a fast-paced environment, showcasing excellent communication and organizational skills. Join a dynamic team committed to professional growth and community impact, where your contributions will be valued and recognized.

Benefits

Comprehensive Total Rewards Program

Flexible benefits

Competitive compensation

Development opportunities

Work/life balance options

Qualifications

• 3+ years of administrative support experience.
• Excellent communication skills, both verbal and written.
• Strong technical skills; proficient in Microsoft Office Suite.

Responsibilities

• Coordinate onboarding and offboarding activities for new hires.
• Organize engagement events for the office and regional celebrations.
• Maintain, monitor and order office supplies to ensure inventory.

Skills

Calendar Management

Communication

Computer Literacy

Detail-Oriented

Email Services

Knowledge Organization

Office Administration

Spreadsheet Software

Teamwork

Time Management

Education

Post-secondary degree or diploma

Tools

Microsoft Office Suite

Job description

Job Summary

Job Description

Office Administrator, Chief Audit Executive (CAE) Group

What is the opportunity?

As an Office Administrator in the CAE Group, you will provide administrative support to our Halifax office and its employees. As a primary contact for all employees in the Halifax office, you will play an integral role in maintaining a positive CAE Group employee experience and ensuring operational efficiency. The ideal candidate for this role will be a proactive, detail-oriented individual who enjoys managing multiple tasks and working in a collaborative, fast-paced office environment.

The RBC CAE Group provides enterprise-wide independent, objective assurance over the design and operation of RBC’s risk management practices, governance processes and the system of internal controls, and provides advisory services with insights designed to enhance the Bank’s operations. By joining the CAE Group, you will have the opportunity to work with a team of performance-driven professionals and a leadership team committed to the growth and development of their employees.

Note that this is a predominantly in-office position, and the successful candidate will be generally expected to be physically present in the Halifax office 5 days per week (exceptions will be made in certain circumstances).

What will you do?

• Coordinate onboarding and offboarding activities for new hires and departing employees (such as ordering laptops and pass cards, assigning lockers, submitting system access requests, etc.), in conjunction with the administrative team in Toronto.
• Liaise with building management and Technology & Operations contacts to handle any office-related infrastructure, equipment and technology needs or issues to help maintain a positive and safe working environment.
• Organize engagement events for the office, as well as regional events related to global CAE Group celebrations, such as Quarterly Appreciation Breakfasts, Performance Award Gala, Town Hall viewings, etc.
• Support senior leadership in planning and executing their meetings or events while they are onsite in Halifax.
• Maintain, monitor and order office supplies to ensure inventory remains fully stocked.
• Process & distribute incoming mail to the appropriate recipients and handle outgoing courier shipments through UPS.
• Other assigned duties to support CAE Group administrative operations, as applicable.
  
  

What you need to succeed?

Must-have

• 3+ years of administrative support experience.
• Excellent communication skills, both verbal and written.
• Superior organizational, problem-solving and time management skills.
• Ability to work independently in a fast-paced environment.
• Strong technical skills; proficient in Microsoft Office Suite.
  
  

Nice-to-have

• Post-secondary degree or diploma.
• Experience working in a large corporate environment.
  
  

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Flexible work/life balance options
  
  

Job Skills

Calendar Management, Communication, Computer Literacy, Detail-Oriented, Email Services, Knowledge Organization, Office Administration, Spreadsheet Software, Teamwork, Time Management

Additional Job Details

Address:

120 WESTERN PKY:BEDFORD

City:

BEDFORD

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

INTERNAL AUDIT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-04-25

Application Deadline:

2025-05-09

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com