office administrator

Government of Canada; Edmonton; On-site; CAD 48,000 - 60,000; Full time

Job summary

A government organization in Division No. 11, Edmonton is seeking a detail-oriented administrative professional. This role involves evaluating administrative procedures, delegating tasks, and maintaining office operations with strong interpersonal skills and proficiency in MS Office tools required. The position demands excellent communication abilities and a bachelor's degree. This is an on-site role, with no remote work options available.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, and maintenance.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals, and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Oversee payroll administration.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

Bachelor's degree

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic mail

Job description

Overview Languages

English

Education

• Bachelor's degree

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player