Office Administrator

Mental Health Foundation of Nova Scotia; Dartmouth; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading organization in mental wellness is seeking an Office Administrator in Dartmouth. The successful candidate will manage daily operations, support the CEO, and ensure smooth administrative functions. This role offers a friendly environment with opportunities for professional growth and development.

Benefits

Great benefits

Competitive salary

Learning development opportunities

Qualifications

• 1-2 years administrative experience or experience in a not-for-profit environment.
• Experience in a mental health setting considered an asset.

Responsibilities

• Oversee daily office operations, including visitor reception and phone answering.
• Provide calendar management and administrative support to the President & CEO.
• Manage team building activities and coordinate data entry.

Skills

Customer service competencies

Time management

Organizational skills

Interpersonal skills

Ability to prioritize work

Education

Office or Business Administration Diploma

Tools

MS Office Suite

Job description

Direct message the job poster from Mental Health Foundation of Nova Scotia

President & CEO at Mental Health Foundation of Nova Scotia

Position: Office Administrator

Permanent Full-time/On-Site 100%/Dartmouth

Reporting to: President & CEO, Mental Health Foundation of Nova Scotia

Applications will be accepted until Friday, July 25th, 12:00pm

The Mental Health Foundation of Nova Scotia exists to improve the mental wellness of Nova Scotians by granting funds to community-based mental health and addictions organizations. It has a vision to see all Nova Scotians thriving in their communities.The Foundation offers great benefits, a competitive salary, learning development opportunities, and more.

The Opportunity

The Mental Health Foundation of Nova Scotia is searching for an Office Administrator to support the day-to-day operations of its Dartmouth office. You must be a multitasker with strong interpersonal skills, excellent organizational abilities, and a professional presence. You must possess exceptional communication skills and be willing to work independently and as part of a team.The Office Administrator will ensure the office runs smoothly and efficiently, provide administrative support to the Foundation team, and ensure confidentiality with the President & CEO.

Your primary responsibilities:

·Oversee daily operations of the office such as welcoming visitors, answering the phone, monitoring email accounts, setting-up virtual meetings, mail processing (incoming/outgoing), procuring office supplies, coordinating on-site facilities (security/maintenance/housekeeping), and booking the boardroom.

·Provide administrative support and calendar management to the President & CEO including scheduling and attending Board and Committee meetings, preparing and distributing meeting materials, and taking minutes.

·Provide administrative support to the Foundation team.

·Complete daily and special event data entry.

·Oversee Episodic Request and Welcome Home process.

·Coordinate team building activities.

·Other office/administrative tasks as required, including occasional evening and weekend attendance at events.

Qualifications:

•Completion of an Office or Business Administration Diploma with 1-2 years administrative experience, or experience in a not-for-profit environment.

•Skilled in MS Office Suite (Excel, Word, Outlook).

•Customer service competencies, outstanding time management skills and the ability to prioritize work.

•Sensitive, tactful, and diplomatic while exercising discretion and confidentiality.

•Ability to adapt to change and work with interruptions.

•Experience in a mental health setting considered an asset.

•Raiser’s Edge (NXT) experience considered an asset.

•Capacity to accommodate occasional evening and weekend work – quarterly Board meetings, signature events, etc.

•An equivalent combination of experience and education may be considered.

Salary range: $25.50-$28.00 per hour

Please forward your resume and cover letter to [e-mail] by Friday, July 25 th , 12:00pm

Thank you for your interest in helping us change the way people think. Only candidates selected for an interview will be notified.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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