office administrator

Government of Canada - Western; Chestermere; On-site; CAD 45,000 - 60,000; Full time

Job summary

A regional government office in Chestermere is hiring for an administrative position. The candidate will implement procedures, supervise staff, and manage budgets. The role requires a secondary school diploma, 1-2 years of experience, and proficiency in tools like MS Office and Adobe Photoshop. Strong communication skills and the ability to work under pressure are essential. The job is on-site with no remote option.

Qualifications

• 1 year to less than 2 years of experience required.
• Basic security clearance is needed.
• Own transportation is necessary.

Responsibilities

• Implement new administrative procedures.
• Delegate work to office support staff.
• Administer policies and procedures.
• Plan and control budget and expenditures.

Skills

Attention to detail

Excellent written communication

Excellent oral communication

Time management

Reliability

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Office

Adobe Photoshop

MS Excel

MS PowerPoint

Google Drive

WordPress

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Implement new administrative procedures
• Delegate work to office support staff
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 1 to 2 people
• 3-4 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• Electronic scheduler
• Adobe Photoshop
• MS Project
• Quick Books
• Social Media
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive
• WordPress

Additional information Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player