office administrator

Government of Canada; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

A governmental body in Calgary is seeking an Administrative Coordinator to manage office services and maintain budgetary controls. The successful candidate will have strong communication skills, experience with MS Office, and the ability to work under pressure. Responsibilities include coordinating administrative activities, supporting budget preparation, and overseeing office procedures. This is an on-site position with no remote work options.

Qualifications

• 7 months to less than 1 year of experience required.
• Ability to work independently in a fast-paced environment.
• Attention to detail and ability to work under tight deadlines.

Responsibilities

• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services.
• Assist in the preparation of operating budget.
• Prepare periodic and special reports.
• Perform data entry and oversee office procedures.

Skills

Excellent oral communication

Excellent written communication

Reliability

Ability to multitask

Integrity

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Reliability
• Ability to multitask
• Integrity
• Team player