Office Administrator

The Pod Group; Belleville; On-site; CAD 40,000 - 60,000; Full time

Job summary

A non-profit agency in Belleville seeks a dedicated Office Administrator to oversee and support administrative functions. The ideal candidate will provide clerical support, manage information flow, and maintain document systems. Post-secondary education in Office Administration and experience with the Microsoft Office Suite are required. This is a great opportunity for those looking to make a significant impact in a community-focused environment.

Qualifications

• Experience in office administration including reception duties, scheduling, and data input.
• Understanding of basic accounting procedures.
• Must be fully vaccinated against COVID-19, subject to applicable legislation.

Responsibilities

• Provide clerical and administrative support to the team.
• Ensure effective coordination of all administrative functions and systems.
• Support the Finance Manager with invoicing and data input.

Skills

Microsoft Office Suite

Office Administration

Communication

Education

Post-secondary education in Office Administration

Job description

A multi-service, non-profit, community-based agency that provides a range of services and supports to individuals, children, and families.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity,diversity, inclusivity, and belonging.

MISSION

The Office Administrator will oversee and support all administrative functions of the organization, managing a busy, multi-task office environment. This is a tremendous opportunity for a highly motivated and organized individual searching for an opportunity to make a difference across the lives of children, adults and families.

The Pod Group is partnering with this organization to place a resourceful, hands-on, and organized individual to fulfill the role of a Office Administrator.

PRIORITIES

• Provide clerical and administrative support to the team and across all programs and services.
• Ensure effective coordination of all administrative functions, systems and information, including document management, multi-line telephone system, file systems, and database maintenance.
• Provide support to the Finance Manager with invoicing and data input.
• Manage information flow in a timely and accurate manner, upholding a strict level of confidentiality.
• Prepare, edit and update documents to professional standards as requested.
• Other duties as required.

Requirements

• Post-secondary education in Office Administration or related field.
• Intermediate working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Demonstrated experience in office administration, including reception duties, scheduling, data input and compilation.
• Demonstrated knowledge of computer networks and office equipment.
• Understanding of basic accounting procedures.
• Experience with payroll and accounts receivable and payable is a strong asset.
• Previous experience working in medical or social services settings, with awareness of community social programs is considered an asset.
• Must be fully vaccinated against COVID-19, subject to applicable legislation.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

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