Office & Administrative Associate

Vision33; San Juan de Terranova; On-site; CAD 40,000 - 55,000; Full time

Job summary

Vision33 is seeking a proactive Office & Administrative Associate to become the backbone of our St. John’s HQ. In this engaging role, you will handle logistics, support team members, and organize events while ensuring excellent communication and customer service. Join our family-oriented team and embrace growth opportunities in a fun and flexible work environment.

Benefits

Competitive compensation and benefits

Professional development and certification support

Family-oriented culture and events

Flexible work environment

Qualifications

• 1-2 years of experience in an administrative or office role.
• Strong interpersonal skills and a positive customer-focused mindset.
• Passionate new Admin or Business program grads welcome.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Manage logistics including travel bookings and office supplies.
• Plan and support various team events and office activities.

Skills

Organizational Skills

Communication Skills

Customer Service

Multitasking

Attention to Detail

Education

Administrative or Business program Diploma

Tools

Microsoft Office Suite

Job description

Full Time/Permanent/On Site

Location: Downtown St. John’s, NL

Hours: Monday - Friday, 8:30AM - 4:30PM

We are hiring an Office & Administrative Associate for Vision33 Headquarters in St. John’s, NL.

As our Office & Administrative Associate, you’ll be at the heart of everything we do. Whether it's greeting our employees and clients, supporting team members, organizing events, or ensuring the office runs like a well-oiled machine, your contributions will help us thrive. You’ll be the go-to person for a variety of administrative and facility tasks.

• First Point of Contact: Whether it’s answering calls, emails, or greeting visitors, you’ll be the friendly face and voice everyone turns to.
• Support the Team: Your enthusiasm and positive energy will support our incredible team by responding to various requests, troubleshooting issues, coordinating tasks, and finding last-minute solutions.
• Coordinate & Manage Logistics: You’ll manage courier coordination, schedule facility service requests, and arrange travel and employee bookings. Additionally, you’ll make sure the office is well-stocked and organized, leaving no detail overlooked!
• Assist with Daily Operations: Help with a variety of administrative tasks to keep everything running smoothly—from managing files to assisting with special projects.
• Plan Team Events: You’ll plan, organize, and support a variety of office and team get-togethers, celebration events, holiday and milestone parties, and external corporate events.

What You’ll Bring To The Table

• Experience: At least 1-2 years in an administrative or office role (but we’re open to passionate new Admin or Business program grads!)
• Tech-Savvy: You’re comfortable with the Microsoft Office Suite and a quick learner of new software.
• Organized and Detail-Oriented: You thrive on staying organized, you’re proactive, and you ensure nothing slips through the cracks.
• People Skills: You’re a natural communicator with strong interpersonal skills and a positive customer focused mindset.
• Master Multitasker: You can easily juggle multiple tasks and thrive in a fast-paced environment.
• Attention to Detail and Resourceful: You have an eye to the small things that make a huge difference, and always one step ahead, tackling problems before they even have a chance to pop up!
• Positive Vibes: A friendly, can-do attitude that makes you a favourite to work with! A smile and friendly voice goes a long way in this role!

Why Join Vision33?

Growth and Development Opportunities: At Vision33, there are no limits to your growth with endless opportunities to learn, grow, and excel through professional development and certification support, lunch and learns, networking opportunities, membership support, and more.

Employee-Focus Programs in a Family-Oriented Culture: We recognize, support, respect, and celebrate each member of our team. Enjoy our family-oriented culture where we celebrate accomplishments, recognize achievements, support employee initiatives, and invite your family members to join in on the fun.

Inclusive, Fun and Flexible Environment: We celebrate all our employees through frequent office gatherings, team activities, holiday events, virtual games, and even a Celebrate You day! We provide true flexibility and support in your daily work life.

Competitive Salary and Benefits: We offer competitive compensation, employer paid health, wellness and virtual doctor programs, matching retirement benefits, various paid leave days, employee and client referral incentive programs, and employee allowance benefits.

Do you thrive on developing new relationships, organizing logistics, and planning events? Do you enjoy working with a global and diverse organization that is committed delivering value, encouraging professional growth, providing exceptional customer service, being transparent, and having fun? If you answered yes and yes and you met the “what you’ll bring to the table” skills above, we are excited to receive your application.

Please submit an online application today! For more information on our company, our culture, our benefits, and more, please visit our web site at https://www.vision33.com/careers .