office administrative assistant

TRITON; Yellowknife; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in property administration is seeking an organized and detail-oriented office administrator. This role involves managing office procedures, supervising staff, and ensuring efficient operations in a dynamic environment. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proficiency in MS Office applications. Join a supportive workplace that values diversity and offers opportunities for growth and development, making a positive impact on the community while working in a collaborative team setting.

Qualifications

• 1-2 years of experience in office administration.
• Proficient in MS Office tools and effective communication skills.

Responsibilities

• Open and distribute mail and establish office procedures.
• Compile data and maintain inventory of office supplies.
• Supervise office staff and manage filing systems.

Skills

Multitasking

Oral Communication

Attention to Detail

Client Focus

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Social Media

MS Office

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience
1 year to less than 2 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Real estate
• Property administration company

Responsibilities

• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Supervise office and volunteer staff

Experience and specialization

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Office

Additional information

Work conditions and physical capabilities

• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Team player
• Client focus
• Adaptability
• Quick learner

Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Does not require Canadian work experience

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities