office administrative assistant

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Work Setting: Construction

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Supervise office and volunteer staff

Supervision

1 to 2 people

Computer and Technology Knowledge

• MS Office
• Electronic mail

Transportation / Travel Information

Public transportation is available

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Organized
• Team player
• Client focus
• Time management
• Quick learner

Other Benefits

Free parking available