office administrative assistant

Manak Homes; Winnipeg; On-site; CAD 30,000 - 40,000; Full time

Job summary

A leading company in Winnipeg seeks an Office Coordinator to manage daily administrative tasks, coordinate team communications, and supervise office staff. This entry-level role requires strong organizational skills and proficiency in MS Office. Ideal candidates are quick learners with a focus on delivering excellent client service in a dynamic work environment.

Benefits

Free parking available

Qualifications

• Less than 1 year of experience required.
• High school diploma necessary.
• Computer skills, especially MS Office.

Responsibilities

• Coordinate meetings, handle correspondence, and maintain filing systems.
• Supervise office staff and volunteers.
• Manage schedules and appointments.

Skills

Attention to detail

Time management

Ability to multitask

Client focus

Organized

Team player

Quick learner

Education

Secondary (high) school graduation certificate

Tools

MS Office

Electronic mail

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Supervise office and volunteer staff
  
  

Supervision

• 1 to 2 people
  
  

Experience and specialization

Computer and technology knowledge

• MS Office
• Electronic mail
  
  

Additional information

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Organized
• Team player
• Client focus
• Time management
• Quick learner
  
  

Benefits

Other benefits

• Free parking available
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  
  

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Veterans

• Supports Veterans in translating their military skills and experience into the language of the civilian job market
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
  
  

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities