Office Administrative Assistant

Cecconi Simone Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

An interior design firm in Toronto is seeking a highly organized Administrative Assistant for executive support. The role involves managing schedules, handling basic accounting, and maintaining communication flow. Ideal candidates have a strong background in office support, are proficient in Microsoft Office 365, and exhibit excellent organizational and communication skills. Benefits include dental care and mileage reimbursement.

Benefits

Dental care

Extended health care

Life insurance

Mileage reimbursement

Qualifications

• 2+ years of experience in an administrative, executive assistant, or office support role.
• Proficiency in Microsoft Office 365, especially Outlook, Excel, Word, and QuickBooks.
• Ability to work effectively in a creative and fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare expense reports and reconcile expenses related to executive activities.
• Assist with travel arrangements and maintain professionalism.

Skills

Organizational skills

Communication abilities

Problem-solving skills

Tools

Microsoft Office 365

QuickBooks

Job description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Principals of our Interior Design Firm. This dynamic role involves a blend of executive-level administrative support, basic accounting data entry, and front desk / reception relief. The ideal candidate is proactive, polished, and comfortable multitasking in a creative and fast-paced environment.

Assistant to the Principals

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence and reports.
• Assist with travel arrangements, including booking flights and accommodations, and preparing detailed itineraries.
• Prepare expense reports and reconcile expenses related to executive activities.
• Act as a liaison between executives and other staff, facilitating communication and information flow.
• Assist with personal tasks and errands as needed.
• Maintain professionalism, discretion, and confidentiality in all matters.

Accounting & Data Entry

• Perform basic bookkeeping duties such as entering vendor invoices and employee expenses into accounting software.
• Assist with billing and reconciliation processes.
• Coordinate with the accounting department to ensure timely and accurate data entry.
• Maintain digital and paper filing systems for financial records.

Qualifications

• 2+ years of experience in an administrative, executive assistant, or office support role.
• Proficiency in Microsoft Office 365, particularly Outlook, Excel, Word and QuickBooks.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• High level of discretion, reliability, and attention to detail.
• Ability to adapt in a dynamic, evolving environment and collaborate effectively with Principals.
• Experience in a creative or design-focused environment is an asset.
• Driver's license and access to a vehicle is a plus.

Benefits

• Dental care
• Extended health care
• Life insurance
• Mileage reimbursement

Work Location

In person

Job Types

Full-time, Permanent

Pay

$23.00-$30.00 per hour

Expected Hours

37.5 per week