office administrative assistant

CAN-ASIA; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A company known as CAN-ASIA is seeking a dedicated Administrative Assistant to join their team in Toronto. The successful candidate will be responsible for supporting the team through various administrative tasks including coordinating information flow, managing correspondence, and providing customer service. Ideal applicants are reliable, flexible, and possess strong multitasking abilities. This is a permanent position requiring a secondary school diploma and administrative experience.

Qualifications

• Must have a high school diploma.
• 1-2 years of administrative experience required.
• Ability to work independently and under pressure.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Provide customer service.
• Maintain manual and computerized information filing systems.

Skills

Multitasking

Time management

Flexibility

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Education : Secondary (high) school graduation certificate
• Experience : 1 year to less than 2 years

Work setting

• Transportation, communication and utilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Team player
• Reliability
• Time management
• Accountability
• Quick learner
• Are you currently legally able to work in Canada?
• Work Term : Permanent
• Hours : 30 to 40 hours per week

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