office administrative assistant

CAN-ASIA; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the transportation and utilities sector is seeking an Administrative Assistant to help streamline operations. The role requires excellent multitasking abilities, organizational skills, and the capacity to work under pressure in a dynamic environment. This position offers an opportunity to support daily operations and contribute to a collaborative team atmosphere.

Qualifications

• 1 to 2 years of administrative experience required.
• Ability to work independently and under pressure.
• Flexibility and good judgement are important.

Responsibilities

• Assist with staff consultations and coordinate information flow.
• Record and prepare minutes of meetings.
• Plan and organize daily operations.

Skills

Multitasking

Time management

Customer service

Reliability

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Secondary (high) school graduation certificate

Work setting

• Transportation, communication and utilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Team player
• Reliability
• Time management
• Accountability
• Quick learner
• Are you currently legally able to work in Canada?

Experience

• 1 year to less than 2 years

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Administrative Assistant Office • Scarborough, ON, CA