office administrative assistant

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Excel
• MS Word
• IBM Lotus

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Flexibility
• Organized
• Team player
• Time management