office administrative assistant

MDF Industries; Stratford; On-site; CAD 35,000 - 45,000; Full time

Job summary

A manufacturing company is looking for an Office Coordinator in Stratford, Ontario. This permanent position involves coordinating daily operations, managing contracts, and providing customer service. The ideal candidate should have a secondary school graduation certificate and approximately seven months of relevant experience. Key skills include coordination, attention to detail, and proficiency with tools like Microsoft Excel and SAP.

Benefits

Parking available

Qualifications

• Minimum of 7 months experience in an office setting.
• Strong written and verbal communication skills.
• Ability to work independently and under pressure.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Manage contracts and oversee payroll administration.

Skills

Coordination skills

Customer service

Attention to detail

Time management

Education

Secondary (high) school graduation certificate

Tools

SAP (FI / CO / HR / MM / OT SD)

Microsoft Excel

Google Docs

Quick Books

Job description

Work Term: Permanent

Work Language: English

Hours: 18 hours per week

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year or equivalent experience

Work setting

• Manufacture

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• MS Excel
• MS Outlook
• MS Word
• SAP (FI / CO / HR / MM / OT SD)
• Social Media
• Accounting software
• Quick Books
• Google Drive
• LinkedIn

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Financial statements
• Invoices
• Accounting
• Payroll services

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Time management
• Adaptability
• Due diligence
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Other benefits

• Parking available