office administrative assistant

Rose Building Maintenance Ltd; St. Albert; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated office administrator to join their team. In this role, you will be responsible for establishing office procedures, scheduling appointments, and managing communications. Your attention to detail and ability to multitask will be crucial in maintaining an organized and efficient office environment. This position offers a dynamic work atmosphere where you can grow your skills and contribute to the success of the organization. If you are reliable, organized, and client-focused, this opportunity is perfect for you to make a meaningful impact.

Qualifications

• 7 months to less than 1 year of relevant experience required.
• Ability to manage office procedures and maintain inventory.

Responsibilities

• Determine and establish office procedures and routines.
• Schedule and confirm appointments and manage communications.
• Compile data and maintain filing systems.

Skills

Multitasking

Attention to detail

Client focus

Flexibility

Organization

Education

Secondary (high) school graduation certificate

Tools

Computerized information filing systems

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Work Location: On site - Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks:

1. Determine and establish office procedures and routines
2. Schedule and confirm appointments
3. Answer telephone and relay telephone calls and messages
4. Answer electronic enquiries
5. Compile data, statistics and other information
6. Order office supplies and maintain inventory
7. Greet people and direct them to contacts or service areas
8. Set up and maintain manual and computerized information filing systems
9. Type and proofread correspondence, forms and other documents

Experience and Specialization:

1. Correspondence
2. Reports and records
3. Contracts
4. Invoices

Additional Information

Work Conditions and Physical Capabilities:

1. Fast-paced environment
2. Tight deadlines
3. Attention to detail
4. Repetitive tasks

Personal Suitability:

1. Ability to multitask
2. Flexibility
3. Organized
4. Client focus
5. Reliability