Office Administrative Assistant

Advantage Personnel; Saint John; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company is seeking an Office Administrative Assistant in Saint John, NB. The role involves managing appointments, handling communications, and supporting team projects in a fast-paced office environment. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office, and experience in administrative tasks.

Qualifications

• 1-3 years of experience in an administrative role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is crucial.
• Strong organizational and time management skills are needed.

Responsibilities

• Manage and organize appointments, meetings, and events.
• Serve as the primary point of contact for internal and external communications.
• Prepare and edit various documents, maintaining organized filing systems.

Skills

Communication

Organizational Skills

Attention to Detail

Time Management

Problem-Solving

Education

High school diploma or equivalent

Certificate or degree in a related field

Tools

Microsoft Office Suite

Job description

Job Title: Office Administrative Assistant

Location: Saint John, NB

Shift/Hours: Full Time - Monday to Friday - 8:00am to 5:00pm

Pay Rate: $20.00 - $22.00/Hour

Job Information

As an Administrative Assistant, you will be a key point of contact for visitors and clients, supporting the day-to-day operations of our client's office. This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you'll handle a mix of administrative duties, assist with project planning, and contribute to a positive team environment.

Responsibilities:

• Scheduling and Coordination: Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication: Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management: Prepare, edit, and distribute various documents including reports, presentations, and correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting: Utilize Microsoft Excel to manage data, create spreadsheets, and generate reports that assist in decision-making processes.
• Office Organization: Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.
• Support for Team Projects: Assist team members with administrative tasks related to ongoing projects, ensuring deadlines are met and deliverables are prepared accurately.

Requirements:

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be prioritized.
• 1-3 years of experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving and a willingness to assist team members as needed.