office administrative assistant

Government of Canada; Richmond; On-site; CAD 40,000 - 55,000; Full time

Job summary

The Government of Canada is seeking an administrative assistant to support office operations in Richmond. Key responsibilities encompass scheduling, customer service, and data management. This position requires post-secondary education and proficiency in Microsoft Office. Ideal candidates will showcase excellent communication and multitasking abilities.

Qualifications

• Post-secondary education required.
• Proficient in Microsoft Office Suite.
• Ability to communicate effectively in English.

Responsibilities

• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Perform data entry and customer service tasks.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Time management

Education

College/CEGEP

Tools

MS Office

MS Excel

MS Outlook

MS Word

Adobe Acrobat Reader

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• MS Office
• Adobe Acrobat Reader

Additional information Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Time management