office administrative assistant

Solex Immigration Inc.; Mississauga; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading company in immigration services is seeking an administrative professional to perform a variety of office tasks. The role requires organizing, budgeting, and managing staff, and is designed to operate in a hybrid work environment. Candidates should have a secondary education and strong organizational skills.

Benefits

Free parking available

On-site amenities

Bonus

Responsibilities

• Perform data entry.
• Administer policies and procedures related to records release.
• Resolve conflict situations.
• Review and evaluate new administrative procedures.
• Hire and train staff.
• Plan and control budgets for projects.
• Prepare reports for management.

Skills

Organized

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

Experience an asset

Hybrid

Work must be completed both in person and remotely.

Responsibilities

Tasks

• Perform data entry
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Resolve conflict situations
• Review and evaluate new administrative procedures
• Hire and train or arrange for training of staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Interview, hire and provide training for staff
• Prepare reports and briefs for management committees evaluating administrative services
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
  
  

Additional information

Personal suitability

• Organized
  
  

Benefits

Financial benefits

• Bonus
  
  

Other Benefits

• Free parking available
• On-site amenities
• Other benefits