office administrative assistant

Smart Hub Insurance; Grande Prairie; On-site; CAD 35,000 - 45,000; Full time

Job summary

A local insurance agency in Grande Prairie is looking for an administrator to manage daily operations, schedule appointments, and provide client support. You will be responsible for organizing information and maintaining filing systems. The ideal candidate possesses strong communication skills and a detail-oriented approach. Working onsite is mandatory, with no remote options available. This role is suited for individuals who can multitask and work well under pressure.

Qualifications

• 1 to less than 7 months of experience.
• Ability to work independently.
• Flexibility and adaptability to changing situations.

Responsibilities

• Plan and organize daily operations.
• Schedule and confirm appointments.
• Greet people and direct them to contacts or service areas.

Skills

Excellent oral communication

Excellent written communication

Time management

Ability to multitask

Organized

Client focus

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 to less than 7 months

On site. Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Willing to relocate

Responsibilities

• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports newcomers and/or refugees with foreign credential recognition

Support for youths

• Offers mentorship, coaching and/or networking opportunities for youth