office administrative assistant

Native Counselling Services of Alberta; Edmonton; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to join their team. This role involves managing office tasks, coordinating communications, and ensuring smooth operations within the organization. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. With a focus on supporting Indigenous communities, this position offers a unique opportunity to contribute positively while enjoying comprehensive health benefits. If you're organized, reliable, and ready to make a difference, we want to hear from you!

Benefits

Dental plan

Health care plan

Vision care benefits

Travel expenses paid by employer

Qualifications

• Experience in office administration and coordination tasks.
• First Aid Certificate is required for the role.

Responsibilities

• Coordinate information flow within the team and manage appointments.
• Compile data and prepare minutes for meetings and seminars.

Skills

Excellent oral communication

Excellent written communication

Time management

Ability to multitask

Client focus

Attention to detail

Organized

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

MS Outlook

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

Experience an asset

Work setting

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Type and proofread correspondence, forms and other documents
• Perform data entry

Credentials

Certificates, licences, memberships, and courses

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word

Specialization or experience

• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices

Additional information

Security and safety

• Bondable
• Basic security clearance
• Enhanced reliability security clearance
• Confidential security clearance
• Secret clearance
• Top secret clearance
• Criminal record check
• Child welfare check
• Vulnerable sector check
• Credit check

Transportation/travel information

• Own transportation
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations