office administrative assistant

Minimum Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

Work Setting:

• Willing to relocate

Tasks:

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise and train other workers
• Record and prepare minutes of meetings, seminars, and conferences
• Schedule and confirm appointments
• Answer telephone and relay calls and messages
• Compile data, statistics, and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Arrange travel, related itineraries, and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms, and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff
• Assign, co-ordinate, and review projects and programs
• Plan, organize, direct, control, and evaluate daily operations

Supervision:

• 3-4 people

Computer and Technology Knowledge:

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail

Technical Terminology:

• Business

Area of Specialization:

• Reports and records
• Charts, tables, graphs, and diagrams

Transportation / Travel Information:

• Own transportation
• Public transportation is available

Work Conditions and Physical Capabilities:

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal Suitability:

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Time management