Office Administrative Assistant

KV Accounting Keppler & Vanderzalm; Edmonton; On-site; CAD 30,000 - 40,000; Full time

Job summary

A local accounting firm in Fort Saskatchewan is looking for a detail-oriented Administrative Assistant / Receptionist to support front and back-office operations. Responsibilities include client interactions, scheduling appointments, and managing correspondence. Ideal candidates will have a high school diploma and strong technology skills. This full-time position offers a structured schedule and a supportive work environment.

Benefits

3 weeks vacation

Excellent training and mentorship

Qualifications

• 1-2 years of administrative or receptionist experience.
• Reliable, detail-oriented and organized.
• Ability to work longer hours during tax season.

Responsibilities

• Greet clients and visitors in a professional manner.
• Manage client appointments and emails.
• Organize and maintain confidential client files.

Skills

Technology skills

Communication

Detail-oriented

Problem-solving

Education

High school diploma

Tools

Microsoft Office

Adobe

Accounting software (QBO, Xero)

Job description

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Location : In office - 9923 103 StreetFort Saskatchewan, AB

Job Type : Full-time

Schedule : Monday to Friday (8 : 45 am – 4 : 15 pm)

Vacation : 3 Weeks (July / August – Office is closed on Fridays)

Important : Please note that only candidates who submit a cover letter along with their resume will be considered for this position. Additionally, all application materials (cover letter and resume) must be submitted via email [e-mail]. Applications submitted directly through Linkedin will not be reviewed. Please ensure your submission follows these instructions for full consideration.

WHO WE ARE :

At KV & Associates, we provide expert advice on everything from cash flow forecasting to personal tax returns. As trusted accountants serving Edmonton and Fort Saskatchewan, we take pride in offering personable and professional services that local businesses and residents rely on for success and growth.We see ourselves as more than accountants—we are trusted advisors committed to helping clients navigate a profitable and stress-free financial path.

FULL JOB DESCRIPTION :

We are seeking detail-oriented, organized, and friendly individual to join our KVA team as an Administrative Assistant / Receptionist.This role requires someone who is professional, highly organized, and confident using a range of digital tools to support both the front desk and back-office operations. You’ll be responsible for managing client interactions, streamlining office tasks, and providing tech-enabled support to our accounting team. Additionally, this person will be the first-person clients speak to or see when they visit, and an essential part of keeping our team and systems running efficiently. Ideally, this position will start October 1, 2025.

KEY RESPONSIBILITIES :

• Greet clients and visitors in a professional and friendly manner
• Answer and direct phone calls, take messages, and manage emails
• Schedule client appointments and use POS
• Handle incoming and outgoing mail and packages
• Organize and maintain client files (physical and digital) with confidentiality
• Prepare and format client correspondence, reports, and engagement letters for corporate and personal tax clients
• Provide completed year end packages (physical and digital) in a timely, accurate and efficient manner
• Manage accounts receivables
• Assist managers with various tasks
• Troubleshoot minor office tech issues and coordinate with IT support when needed
• Handle any other administrative duties as requested by partners or managers

REQUIRED SKILLS & QUALIFICATIONS :

High school diploma

1-2 years of administrative or receptionist experience

Strong technology skills; comfortable and confident using Microsoft Office, Adobe, and shared calendars

Self-motivated and ability to problem-solve

Reliable, detail-oriented and organized

A great communicator towards clients and coworkers

Able to stay calm and positive, even when it gets busy

Ability to work longer hours (if required) during personal tax season

BENEFICIAL BUT NOT MANDATORY SKILLS

Basic understanding of financial or tax documentations

Familiarity with accounting or practice management software (ie. DropBox, XPM, Profile)

Experience with online accounting platforms (ie. QBO, Xero)

Interest in learning various bookkeeping skills;

KV & Associates LLP offers excellent training and mentorship.If you feel like this is a position for you, please email your resume and cover letter [e-mail] be considered for the role.Only suitable candidates will be contacted

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

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