office administrative assistant

Government of Canada; Brampton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A public sector organization in Brampton seeks an administrative supervisor. The role requires on-site work with responsibilities including supervising staff, scheduling appointments, and managing office procedures. Candidates must have a secondary school graduation certificate and knowledge of office software. Excellent communication skills and the ability to multitask are crucial for this position.

Qualifications

• 7 months to less than 1 year of experience required.
• Must have knowledge of office procedures and technology.

Responsibilities

• Supervise other workers.
• Determine and establish office procedures.
• Schedule and confirm appointments.
• Answer telephone and relay calls.
• Compile data and maintain inventory.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Team player

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Word

MS Office

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Supervise other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Word
• MS Office

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices

Additional information

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability