office administrative assistant

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

1. Arrange and co-ordinate seminars, conferences, etc.
2. Establish and implement policies and procedures
3. Record and prepare minutes of meetings, seminars and conferences
4. Determine and establish office procedures and routines
5. Plan, develop and implement recruitment strategies
6. Schedule and confirm appointments
7. Manage contracts
8. Answer telephone and relay telephone calls and messages
9. Answer electronic enquiries
10. Respond to employee questions and complaints
11. Order office supplies and maintain inventory
12. Organize staff consultation and grievance procedures
13. Greet people and direct them to contacts or service areas
14. Set up and maintain manual and computerized information filing systems
15. Type and proofread correspondence, forms and other documents
16. Assign, co-ordinate and review projects and programs
17. Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge:

1. Google Docs
2. MS Excel
3. MS Outlook
4. MS PowerPoint
5. MS Word
6. MS Office

Additional information

Work conditions and physical capabilities:

1. Work under pressure
2. Tight deadlines
3. Attention to detail

Personal suitability:

1. Ability to multitask
2. Excellent oral communication
3. Excellent written communication
4. Flexibility
5. Organized
6. Team player
7. Accurate
8. Client focus