office administrative assistant

Commissionaires Nova Scotia; Bedford; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading business services organization in Bedford, Nova Scotia is seeking a proficient HR Coordinator. The role involves co-ordinating HR activities, ensuring compliance with laws, and providing support to staff. Candidates should possess a bachelor's degree and have a minimum of 3 years of experience in HR. Strong multitasking and communication skills are essential. The position offers a permanent contract with benefits including dental, health care, and a pension plan.

Benefits

Dental plan

Health care plan

Vision care benefits

Life insurance

Pension plan

Free parking available

On-site amenities

Wellness program

Paid time off (volunteering or personal days)

Qualifications

• Minimum of 3 years of experience in HR.
• Ability to manage multiple tasks effectively.
• Strong communication skills, both oral and written.

Responsibilities

• Co-ordinate HR activities to achieve organizational goals.
• Review HR projects for compliance with laws.
• Provide customer service and support to staff.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Organizational skills

Team player

Reliability

Time management

Proactive

Education

Bachelor's degree

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

SharePoint

MS Office

Job description

Work Term : Permanent

Work Language : English

Hours : 40 hours per week

Education : Bachelor's degree

Experience : 3 years to less than 5 years

or equivalent experience

Work setting

• Business services

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Provide customer service
• Administrative and office activities

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• SharePoint
• MS Office

Security and safety

• Basic security clearance
• Enhanced reliability security clearance

Transportation / travel information

• Own transportation

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Collaborative
• Proactive

Screening questions

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Life insurance
• Pension plan

Other benefits

• Free parking available
• On-site amenities
• Paid time off (volunteering or personal days)
• Wellness program

Support for persons with disabilities

• Provides physical accessibility accommodations (for example : ramps, elevators, etc.)
• Offers mentorship, coaching and / or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for Veterans

• Participates in a government or community program or initiative that supports Veterans
• Offers mentorship, coaching and / or networking opportunities for Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans
• Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example : job fairs, outreach programs etc.)
• Supports Veterans in translating their military skills and experience into the language of the civilian job market

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities