office administrative assistant

QUICK HOME CONSTRUCTION LTD.; Airdrie; On-site; CAD 30,000 - 60,000; Full time

Job summary

A home construction company in Airdrie seeks an Administrative Assistant to manage tasks such as scheduling, recording meeting minutes, and providing customer service. Ideal candidates should have a secondary school diploma and some relevant experience. Proficiency in MS Office and Quick Books is essential. This permanent position requires excellent communication skills and the ability to multitask.

Qualifications

• 7 months to less than 1 year experience or equivalent experience.
• Ability to work independently.
• Tight deadlines handling required.

Responsibilities

• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Office

Quick Books

Job description

Education : Secondary (high) school graduation certificate

Experience : 7 months to less than 1 year

or equivalent experience

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Quick Books

Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Accurate
• Reliability
• Time management

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week