Office Admin Coordinator

CBRE; Regina; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading commercial real estate firm is seeking a resourceful individual in Regina, Canada, to provide administrative, marketing, and sales support. The ideal candidate will have strong time management skills and experience in a collaborative team environment. Duties include coordinating listings, providing reception relief, scheduling meetings, and assisting in marketing efforts. A background in real estate and proficiency in Microsoft Office and Adobe Creative Cloud are preferred. This position offers a dynamic work environment with opportunities for growth.

Benefits

Employee support resources

Collaborative work environment

Diversity and inclusion initiatives

Qualifications

• Minimum two years of related experience and/or training.
• Real estate background is an asset.
• Minimum 1 year experience providing administrative support.

Responsibilities

• Provide administrative, marketing, and sales support.
• Coordinate and upload MSP listings and changes.
• Schedule and maintain calendar for meetings.

Skills

Detail-oriented work

Time management

Excellent communication skills

Team collaboration

Graphic design

Education

High school diploma or GED

Post secondary diploma or degree

Tools

Microsoft Office

Adobe Creative Cloud

Job description

Regina - Saskatchewan - Canada

About CBRE


Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you!

Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.

About You


You thrive on detailed-oriented work and have stellar time management skills.

You are a self-motivated individual who can collaborate effectively in team settings.

You maintain excellent written and verbal communication skills

You are proactive and able to be flexible as work priorities change.

You integrate feedback well and always search for ways to grow in your professional career.

You are creative and eager to deliver high-quality solutions.

The Opportunity


CBRE is seeking a resourceful individual to provide administrative, marketing, and sales support while working in a highly collaborative team environment. This role is the backbone of the sales team and is highly valued.

Responsibilities

• Coordinates and uploads all new MLS listings, amendments and changes while complying with all rules and regulations
• Provides daily reception relief to Receptionist. Greets and announces clients, applicants and visitors while following security procedures. Receives and directs incoming calls to appropriate personnel and voicemail.
• Schedules and maintains a calendar of meetings, completes travel or conference arrangements, and arranges meetings and conferences as requested.
• Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications.
• Communicates with clients, vendors, and other sales professionals.
• Maintains and updates relevant databases and requests website/professional profile updates.
• Organizes and maintains filing system, file correspondence and other records.
• Gathers supporting documentation to complete trade records and deal booking documents for various transactions while abiding by company accounting policies as well as local and national laws.
• Creates and initiates property marketing materials and requests.
• Work on ongoing long-term assignments while prioritizing day to day tasks.
• May coordinate schedules and appointments for sales team members.
• May attend sales team meetings for the purpose of recording meeting minutes or action items.
• May be responsible for coordination/planning and execution of special events and conferences for client, or sales team.
• Performs other duties as assigned.
• Graphic Design: types, formats, and produces documents such as brochures, proposals, presentations, correspondence, and standard reports. Responsible for producing all marketing materials to the same high standard of all CBRE Canada offices.
• Establishes and maintains record keeping and filing systems.
• Completes expense reports and handles reconciliation of receipts for a designated workgroup
• May perform administrative duties specific to a department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
• Coordinates services for outbound mail.
• Organizes office supplies and maintains print room. Maintains a level of supplies, paper, binding supplies, etc
• Organizes quarterly Health & Safety Committee meetings, sends out invites, orders lunch and records minutes
• Maintains all common area office equipment. Arranges equipment service as needed.
  
  

Qualifications

• High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
• Post secondary diploma or degree or equivalent combination experience and education, real estate background an asset.
• Minimum 1 year experience providing administrative support to a team of professionals, sales or marketing environment preferred.
• Proficiency in all Microsoft Office applications.
• Experience using Adobe Creative Cloud, particularly InDesign, would be considered an asset
  
  

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

Why choose CBRE?


Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged. The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values: Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people.

Come experience the employee advantage at CBRE. We look forward to hearing from you!

CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)

Service line: Advisory Segment