Office Admin Assistant

Weldingaids Atlantic Ltd.; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to manage daily operations and support the team in Dartmouth. This role involves a variety of administrative tasks, including scheduling, document preparation, and maintaining office protocols. The ideal candidate will have strong organizational and communication skills, ensuring smooth office operations while providing excellent support to colleagues and guests. Join a dynamic team where your contributions will make a significant impact, and enjoy a permanent position with competitive pay and benefits. If you are passionate about administration and eager to grow in a supportive environment, this opportunity is perfect for you.

Benefits

Paid vacation of 10 calendar days each year

4% of salary as vacation pay

Flexible working hours

Qualifications

• Minimum secondary school education required.
• At least one month of experience in a similar role.

Responsibilities

• Daily administration including scheduling, booking appointments, and email responses.
• Preparing documents for meetings and maintaining office protocols.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Data Entry

Education

Secondary School Diploma

Job description

Address: 900 Windmill Road, Suite 110, Dartmouth, Nova Scotia B3B 1P7 Canada

No. of Vacancy: 1

Reporting to: Office Manager

NOC: 13110

Terms of Employment: Full Time, Permanent Position

Location of Work: Dartmouth, Nova Scotia

Job reference number: WA21

We will provide:

– Pay rate from $22.00 – $24.00 per hour

– Minimum of 30-40 hours per Week throughout your employment period

– Paid vacation of 10 calendar days each year or 4% of salary

Job Duties

• Daily administration including maintaining daily schedules, booking appointments, responding to emails and arranging travel itineraries as required.
• Preparing required documents for meetings with different suppliers as per the manager’s guidelines.
• Preparing, reviewing and processing memos, correspondence, presentations and documents including reports and proposals in alignment with company’s guidelines.
• Performing administrative duties like sorting and distributing electronic mails, receiving and directing telephone calls, faxes and forwarding electronic enquiries to the office staff.
• Label, file and retrieve electronic or physical documents as requested by the appropriate department.
• Record accurate data in the system, maintain other log records and prepare monthly reports for management review.
• Greet guests (vendors/customers) and direct them to contacts or service areas.
• Ensuring office administration protocols are followed by other admin team members, train new members with the office protocols and keeping records electronically.
• Arrange and co-ordinate workshops & group discussion as instructed by manager.
• Record, maintain and order stationery, office supplies etc. as needed.
• Perform other office administrative tasks as required.

Requirements

• Education: Minimum Secondary (high) school required.
• Experience: Minimum one month of experience in similar role.