NNEC ADMINISTRATIVE ASSISTANT – SIOUX LOOKOUT OR THUNDER BAY

Northwest Employment Works; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

An educational council in Northwestern Ontario is seeking an experienced Administrative Assistant to support the Executive Director and senior management. The ideal candidate will exhibit strong organizational and interpersonal skills, manage tasks independently, and have experience with Microsoft Office. A background in office administration is required, with fluency in Oji-Cree, Cree or Ojibway as an asset. A salary will be determined based on education and experience.

Qualifications

• Certificate or Diploma in office/business administration and/or the equivalent of two years related office experience.
• Proficiency and experience in Microsoft is mandatory.
• Exceptional organizational skills while paying attention to detail.
• Excellent communication skills both verbal and written.
• Ability to prioritize and manage conflicting demands.
• Fluency in Oji-Cree, Cree or Ojibway is an asset.
• Strong interpersonal skills and ability to work independently.
• Able to work effectively and collaboratively with others.

Responsibilities

• Draft and prepare reports, letters, memoranda, and other documents.
• Support the Executive Director and Board with tasks as requested.
• Plan meetings and take detailed minutes.
• Manage phone calls and provide information.
• Schedule appointments and make travel arrangements.
• Prepare purchase orders and maintain petty cash fund.
• Coordinate Board and Committee meetings.
• Record and distribute meeting minutes.

Skills

Organizational skills

Communication skills

Ability to prioritize

Interpersonal skills

Fluency in Oji-Cree, Cree or Ojibway

Education

Certificate or Diploma in office/business administration

Two years related office experience

Tools

Microsoft Office

Job description

NORTHERN NISHNAWBE EDUCATION COUNCIL

EMPLOYMENT OPPORTUNITY

ADMINISTRATIVE ASSISTANT

Sioux Lookout or Thunder Bay

The Administrative Assistant is an experienced professional responsible for providing support to the Executive Director of Northern Nishnawbe Education Council. The Administrative Assistant is required to maintain confidentiality, to exhibit professionalism and to work effectively both independently and as part of a team. The Administrative Assistant will possess excellent interpersonal and organizational skills and will perform their duties efficiently and accurately with little or no supervision.

RESPONSIBILITIES:

• Draft and prepare reports, letters, memoranda, correspondence and other documents for Executive Director and Senior Managers
• Support the Executive Director, the NNEC Board and senior managers with tasks upon request
• Plan meetings and take detailed minutes
• Manage phone calls, collect/provide information as requested
• Schedule appointments, update calendars, and make travel arrangements for the Executive Director, Board of Directors and Senior Management
• Prepare and code purchase orders, cheque requisitions and maintain petty cash fund
• Coordinate Board, Committee and Annual General Meetings and ensure all packages are distributed as required
• Calculate honoraria for Members; ensure that honoraria cheques are processed and distributed
• Record, prepare, distribute and file Chiefs, Board, Committee and Management meeting minutes as appropriate
• Other related duties as assigned

QUALIFICATIONS:

• Certificate or Diploma in office/business administration and/or the equivalent of two years related office experience
• Proficiency and experience in Microsoft is mandatory
• Exceptional organizational skills while paying attention to detail
• Excellent communication skills both verbal and written
• Ability to prioritize and manage conflicting demands
• Fluency in Oji-Cree, Cree or Ojibway is an asset
• Strong interpersonal skills and ability to work independently
• Able to work effectively and collaboratively with others
• A cooperative attitude and understanding of First Nation culture and traditions

Salary: Salary level will commensurate with education and experience

NNEC thanks all applicants in advance but only those selected for an interview will be contacted. NNEC requires a Criminal Record Check and/or a Vulnerable Sector Check for all positions. This position is open until filled.

Please submit your cover letter, resume and three references (with written permission for NNEC to contact them) to Human Resources, NNEC Head Office, fax [phone] or by email to [e-mail]