New Business Administrator

iA Financial Group; Saint-Hyacinthe; Hybrid; CAD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a New Business Administrator, where you will play a crucial role in supporting independent insurance advisors. This position offers the opportunity to make a meaningful impact by ensuring timely processing of life insurance applications and maintaining high service standards. You will thrive in a diverse and inclusive work environment that values collaboration and professional growth. With the flexibility of a hybrid work model, you can balance your work and personal life while contributing to a company that prioritizes employee development and community engagement.

Qualifications

• Administrative experience in the insurance industry is preferred.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Process new business applications ensuring compliance and accuracy.
• Build effective relationships with advisors and maintain communication.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Interpersonal Skills

Education

2-5 years’ administrative experience

Industry designation(s) (FLMI, ACS, AIAA)

Tools

WealthServ

Microsoft Office

Job description

• Other Possible Location(s): Brossard, Quebec
• Job category: Not Evaluated (Job Family)

PPI (an independent subsidiary of iA Financial) is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide value-added services and support such as digital tools, education, marketing, and processing, to help Advisors elevate and grow their business with a socially responsible mindset.

At PPI, each day you have the opportunity to make a meaningful difference when you support our independent insurance advisors in providing financial security and peace of mind to their clients: Canadian families and businesses.

When you join PPI you will be part of a diverse, inclusive and equitable place to work that values different perspectives. You will benefit from a culture that is people-focused, inclusive and collaborative with opportunities to learn and develop your skills, develop your career and make a meaningful impact.

PPI is pleased to provide employees with the flexibility of a hybrid work environment. This role is eligible for working from home up to 3 days per week.

The primary focus of the New Business Administrator is to ensure service levels to advisors are maintained and to manage cases from submission to commission as quickly and seamlessly as possible.

The New Business Administrator processes life insurance applications through the appropriate channels resulting in the issue and settlement of policy contracts including conducting appropriate follow up for requested information, data entry, reviewing all incoming mail and determining the appropriate course of action.

Key Responsibilities:

1. Process new business applications ensuring issue and settlement processing steps are compliant, accurate and carried out in a timely manner to deliver a positive and value-added experience for advisors and maintain PPI’s service standards.
2. Assume ownership of assigned files, and quality of data, including recognizing any urgencies and assisting in the resolution of problems that may prevent a file from moving through the process as quickly as possible and understanding the downstream impact on reporting and commissions.
3. Order all underwriting requirements where required or confirmation of same when ordered by the advisor ensuring that all medical and/or financial documentation requirements are received and included with applications.
4. Prepare all requirements for mailing to insurance carriers and/or advisors.
5. Build effective relationships with assigned advisors acting as a consistent point of contact throughout the process and responding to queries.
6. Maintain contact between the insurance carrier and the advisor regarding the status of the application; follow up with paramedical facilities and advisors as required, ensuring advisors are updated regularly on current status.
7. Review issued policies to confirm complete accuracy and ensure advisor receives a copy.
8. Settle policies by following up on all outstanding requirements, obtain all necessary signatures.
9. Ensure progress is recorded in WealthServ in a timely manner and per PPI’s service standards.
10. Anticipate the needs of advisors and follow established processes for informing advisors of important details related to underwriting.
11. Effectively resolve any issues which pertain to cases in underwriting.
12. Verify and update carrier feeds where applicable.
13. Engage in actions that encourage, reflect and align with PPI’s ESG (Environmental, Social and Governance) commitments to our Advisors, their clients and our employees.
14. Additional responsibilities, duties and special projects as identified.

Education, Experience and Skills:

1. A minimum of 2-5 years’ administrative experience, preferably in the insurance industry with an emphasis on new business processes.
2. Industry designation(s) (FLMI, ACS, AIAA) considered an asset.
3. Superior organizational and time management skills with proven ability to handle high volumes of work and tight deadlines.
4. Proven accuracy, attention to detail and data entry skills.
5. Excellent written and verbal communication skills.
6. Intermediate level of English language required to support and work closely with English-speaking advisors on new business application processes through email, telephone, and other correspondences on a daily basis.
7. Strong interpersonal skills with a demonstrated ability to develop and maintain relationships and work within a team environment.
8. Ability to represent self, office and organization in a professional, positive manner at all times.
9. Ability to handle sensitive and confidential information in a professional manner.
10. Knowledge of WealthServ and Microsoft Office programs; Outlook, Word, Excel and PowerPoint in particular.

We thank all candidates for applying, however, only those selected for an interview will be contacted. Your resume may be used for other vacancies.

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See why so many people choose iA!

Company Overview

iA Financial Group is the strength of a company with a human side, with its over 10,000 employees. Together, we have earned the trust of our more than five million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $235 billion in assets, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 130 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

Our commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, write to us. Someone from our team will be happy to assist you.