MUSEUM COLLECTIONS ASSISTANT

City of Toronto; Toronto; On-site; CAD 45,000 - 50,000; Part time

Job summary

City of Toronto is hiring a Museum Collections Assistant for the Economic Development & Culture Division. The role supports cataloguing and inventory of artifacts, maintains databases, and updates storage locations.

The position involves travel between city locations to inventory, pick up, and deliver artworks and artifacts. Part-time, temporary until October 2026, with Monday–Friday shifts and up to 28 hours weekly.

Qualifications

• Post-secondary degree or diploma in museology or museum related studies or the approved equivalent combination of education and/or experience.
• Experience working in a museum setting or similar area.
• Experience in care of collections, cataloguing of objects and/or museum storage techniques.

Responsibilities

• Participates in registration aspects, including cataloguing and inventorying, and maintaining database files.
• Creates and updates collections database records and paper files.
• Updates artifact location documentation, including storage location assignments and tracking, with Exhibit and Outreach Technician.
• Applies unique numbers to artifacts using museum practices.
• Improves general storage of artifacts and re-shelving.
• Travels to various city locations to inventory, pick up, and deliver artworks and artifacts.

Skills

Database management

Digital photography

Communication

Interpersonal skills

Organizational skills

Education

Post-secondary degree or diploma in museology or museum studies

Tools

Cataloguing software

Job description

Job ID: 62989

Job Category: Economic Development, Arts & Culture

Division & Section: Economic Development & Culture, EDC Museum & Heritage Services

Work Location: This position may be required to work at either of the following locations based on operational requirements: Atlantic Avenue Storage Facility, 98 Atlantic Ave or 95 Front St E. Candidates may need to travel between locations as required

Job Type & Duration: Part-time, Temporary (Until October 2026) Vacancy

Hourly Rate: $32.83- $ 35.82

Shift Information: Monday to Friday, up to 28 hours per week

Affiliation: L79 Unit B PT

Number of Positions Open: 1

Posting Period: 15-May-2026 to 30-May-2026

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as a Museum Collections Assistant within our Economic Development & Culture Division.

*Eligibility Requirement: This position is funded through the Young Canada Works Program. To be eligible, applicants must be between 18 and 30 years of age and registered in the Young Canada Works candidate inventory. *Please see details below.

Major Responsibilities:

• Participates in aspects of registration, including cataloguing and inventorying, and maintaining database files
• Creates and updates collections database records and paper files
• Updates artifact location documentation, including assignment of storage locations, requests for movements of artifacts services and location tracking, in consultation with the Exhibit and Outreach Technician
• Applies unique numbers to artifacts using accepted museum practices
• Improves the general storage of the artifacts, including re-shelving.
• Travels to various locations across the City to inventory, pick up, and deliver artworks, and artifacts

Key Qualifications:

• 1. Post-secondary degree or diploma in museology or museum related studies or the approved equivalent combination of relevant education and/or experience.
  2. Experience working in a museum setting or other similar area.
  3. Experience in care of collections, cataloguing of objects and/or museum storage techniques.

You must also have:

• Understanding of information technology, particularly database management and digital photography.
• Ability to communicate and simplify complex information.
• Strong interpersonal skills to effectively work with staff, volunteers, other groups.
• Strong organizational skills to file both manual and electronic files.
• Possession of a valid Province of Ontario Class “G” Driver’s License is considered an asset.
• Must be 18 to 30 years of age, currently enrolled in school full time and returning to college or university in September 2026.
• This job is funded through the Young Canada Works program. Applicants must be registered in the on the Young Canada Works candidate inventory to be considered for this opportunity. To enroll, visit Sign in – Young Canada Works – Canada.ca

Notes

• Employees from the three (3) Local 79 part-time bargaining units will be given priority consideration over external applicants.
• Transfer requests from part-time employees will not be accepted as part of this job posting process. Employees wishing for a transfer in accordance with their collective agreement, must submit a transfer request prior to the job being posted in order to be considered.
• If selected, the successful candidate will be reassigned to this part‑time position and bargaining unit.
• Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting. Additional information submitted after the job posting closing date will not be accepted.
• Assessment may include an interview, written and/or practical test. Location of assessment to be determined.
• If selected for a temporary position, permanent Local 79 employees will retain their permanent status. At the end of the temporary assignment, Local 79 employees will return to their permanent base job classification.
• If selected for a temporary position, temporary and part‑time employees will be reassigned to this temporary position.
• Work location reflects what is known at the time of posting.
• An employee’s reporting relationship and/or work location may change due to operational reasons and in accordance with their Collective Agreement.
• Information on preparing for City job competitions is available on the Job Opportunities website.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full‑time or part‑time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier‑free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability‑related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

Tagged as: Education .