Multicenter Research Assistant – BRIGHT Coaching Study

RI-MUHC | Research Institute of the MUHC | #rimuhc; Montreal (administrative region); Hybrid; CAD 15,000 - 26,000; Part time

Benefits offered by this job

3 days paid sick leave per year

RREGOP government pension plan

Vacation pro-rata based on salary

Holiday pay of 5.3%

Job summary

RI-MUHC (Research Institute of the MUHC) is seeking a Research and Implementation Assistant for the BRIGHT Coaching Study. The role combines research coordination with implementation leadership across pan-Canadian sites, supporting sustainability, stakeholder engagement, and ongoing program improvement.

This is a one-year maternity leave replacement, requiring English proficiency for coordinating national activities and collaboration with diverse teams and PWLEs.

Qualifications

• Master's degree required in a relevant field.
• Minimum five years of experience in clinical research coordination.
• Experience coordinating multi-site or multicenter studies is required.

Responsibilities

• Coordinate and oversee daily research project activities across multiple sites.
• Ensure regulatory compliance with REB/IRB requirements and institutional policies.
• Engage with community partners, PWLEs, and stakeholders; serve as primary contact for inquiries.
• Assist with budget tracking, contracts, and operational activities across sites.
• Prepare and submit progress reports and support knowledge translation and dissemination.

Skills

Bilingualism (French)

Bilingualism (English)

Multi-site coordination

PWLE collaboration

Budget and contracts management

Education

Master's Degree in Rehabilitation Sciences / Psychology / Nursing / Cognitive Sciences or related field

Tools

Microsoft Office

Research databases

Data management tools

Job description

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

Department / Research Program: Child Health and Human Development (CHHD) Program

The BRIGHT Coaching Study is seeking a highly organized, strategic, and relationship-focused Research and Implementation Assistant to support the expansion, implementation, and sustainability of BRIGHT Coaching across multiple provinces in Canada.

This position combines research coordination responsibilities with implementation and operational leadership. The successful candidate will work closely with implementation sites, people with lived and living experience (PWLEs), community organizations, healthcare partners, and research teams to advance the adoption, evaluation, and long-term sustainability of BRIGHT Coaching.

The role requires an individual who is comfortable working in a dynamic, start-up-like environment where priorities evolve, opportunities emerge quickly, and proactive problem-solving is essential. While ongoing research activities such as participant recruitment, ethics management, data collection, and study coordination remain core responsibilities, the primary focus is supporting implementation, stakeholder engagement, sustainability planning, and continuous program improvement.

This is a one-year maternity leave replacement position.

Knowledge of English is required due to the nature of the duties, including coordinating pan-Canadian research activities and communicating with English-speaking teams, partners, and participants.

General Duties

Project Coordination and Operations

• Oversee the daily coordination and implementation of research project activities across multiple sites.
• Support engagement and collaboration among study team members, including students, clinicians, and parent advisors.
• Coordinate and manage meetings at both full-team and sub-group levels, including scheduling across multiple time zones, preparing agendas, and recording/disseminating minutes and action items.
• Maintain study timelines and proactively monitor progress against key milestones.

Regulatory and Compliance

• Coordinate with Project Leads and research staff to ensure study activities adhere to all applicable federal, institutional, and funding agency regulations, policies, and procedures.
• Prepare and submit Research Ethics Board (REB) applications, amendments, and annual reports, and ensure ongoing regulatory compliance.
• Maintain accurate and well-organized study documentation in accordance with RI-MUHC and institutional policies.

Stakeholder Engagement and Communication

• Build and maintain strong relationships with community partners, collaborators, and potential implementation sites.
• Act as a primary point of contact for inquiries, proactively triaging and resolving issues.
• Maintain effective and ongoing communication with REBs, funders, research participants, Project Leads, and study team members.

Financial and Administrative Oversight

• Assist with budget management, tracking, and reporting.
• Work with Project Leads to ensure compliance with all terms and conditions of the funding award.
• Support study feasibility assessments and operational planning as requested.

Reporting and Deliverables

• Assist in the preparation and submission of timely and accurate progress and annual reports to funders.
• Support knowledge translation and dissemination activities as needed.

Standards of performance

• Bilingualism: Excellent written and verbal communication skills in both English and French.
• Research Coordination Expertise: Strong knowledge of clinical research processes, including REB/IRB submissions, protocol implementation, participant coordination, and regulatory compliance.
• Multicenter Project Management: Proven ability to coordinate activities across multiple sites and jurisdictions, including managing competing priorities and timelines across time zones.
• Communication and Writing: Exceptional interpersonal, organizational, and professional writing skills, with the ability to prepare reports, correspondence, and study documentation.
• Technical Proficiency: Advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint), experience with research databases and data management tools is an asset.
• Data Analysis (Asset): Experience with statistical software (e.g., SPSS Statistics or equivalent) is considered an asset.
• Health and Research Environment Knowledge: Familiarity with healthcare systems, clinical research environments, and implementation science approaches.
• Leadership and Team Coordination: Ability to lead and support a diverse, pan-Canadian team, including collaborators, trainees, and community partners.
• Organizational and Problem-Solving Skills: Strong attention to detail, with the ability to anticipate issues, troubleshoot, and implement solutions efficiently.
• Autonomy and Time Management: Highly self-motivated, with the ability to prioritize, multitask, and meet tight deadlines in a fast-paced environments.

Website of the organization https://rimuhc.ca/en

Education / Experience

Education: Master's Degree

Field of Study: in Rehabilitation Sciences, Psychology, Nursing, Cognitive Sciences, or a related field.

Work Experience: Minimum of five (5) years of experience in clinical research coordination. Demonstrated experience coordinating multi-site or multicenter research studies (required).

Required Skills

• This position requires an advanced knowledge of oral and written French.
• An advanced knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are exclusively proficient in English. The position also requires complex writing or in-depth analysis of documents in English related to a research project.
• Demonstrated experience coordinating multi-site or multicenter research studies (required).
• Experience collaborating with people with lived and living experience (PWLEs), patient partners, family advisors, or community advisory groups (required).
• Experience managing project budgets, contracts, and operational activities across multiple organizations or sites (required).

Additional information

Status: Temporary Part-Time: 12.5 hours per week, (with potential for more hours if candidate is available)

Pay Scale: Commensurate with education and work experience.

Work Shift: Other or part-time

Other: Delivery of hours are flexible during a 9:00am-5:00pm, Mon-Fri work week.

Work Site: 5252 de Maisonneuve Blvd.

This position offers the possibility of a hybrid work arrangement (on-site and remote).

Additional specifications: 1-Year Contract: Maternity Leave Replacement

Why work with us?

• 3 days of paid sick leave per year, which includes a maximum of 1 personal day,
• RREGOP government pension plan (defined benefit plan),
• Vacation calculated on a pro-rata basis based on a percentage of your salary,
• 5.3% of your gross earnings will be added to your paycheque in lieu of statutory holidays.

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [e-mail]