MRB Coordinator

Ecolab; Calgary; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Dental coverage

Vision coverage

RRSP employer contribution

Vacation 3 weeks + flex days

Company-wide holiday shutdown

Job summary

CoolIT Systems, an Ecolab Company, invites applications for a MRB Coordinator based in Calgary. You will manage non-conforming materials from identification to disposition, partner with Quality, SQE, Procurement, and Manufacturing, and ensure accurate inventory records and traceability in NetSuite.

The role emphasizes MRB lifecycle management, material flow improvements, and collaboration across teams to reduce aging and non-conforming inventory.

Qualifications

• Experience coordinating MRB activities across multiple departments and stakeholders.
• Experience with inventory transactions and quality-related documentation.
• Knowledge of ISO 9001 or similar quality management systems.

Responsibilities

• Coordinate the complete lifecycle of non-conforming materials from identification through final disposition.
• Monitor MRB inventory aging and drive timely resolution of dispositions.
• Collaborate with Quality, SQE, Procurement, Manufacturing, and Warehouse teams to ensure efficient handling of non-conforming materials.
• Ensure rejected material is quarantined and inventory records reflect physical inventory.
• Execute inventory transactions and maintain material records within NetSuite and QMS.
• Perform periodic audits and reconciliations of quarantined material.
• Execute MRB dispositions including scrap, return-to-vendor, rework/repair, and use-as-is.
• Coordinate return shipments, vendor credits, and scrap with full documentation.
• Prepare and maintain MRB aging, inventory value, disposition turnaround times, and process performance reports.
• Identify bottlenecks and support continuous improvement to reduce non-conforming inventory.

Skills

MRB coordination

Inventory control

ERP systems

Quality management

Cross-functional collaboration

Education

Bachelor’s degree in Engineering/Quality/SC

Diploma in related field

Tools

NetSuite ERP

SolveIT QA

Job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The MRB Coordinator is responsible for managing the end-to-end Material Review Board (MRB) process for non-conforming materials, ensuring timely disposition, accurate inventory control, and effective execution of material transactions. This role serves as a key liaison between Quality, Supply Chain, Procurement, Supplier Quality Engineering (SQE), Manufacturing, and Warehouse teams to maintain material traceability, reduce inventory aging, and support ongoing operational excellence.

What’s in it For You

• Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Flexible Spending Account.
• RRSP: 2% employer-sponsored contribution.
• Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
• $1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
• Dress for your day in a casual, professional environment.
• Work in a collaborative and growing manufacturing organization supporting some of the world’s leading technology companies.

What You Will Do

• Coordinate the complete lifecycle of non-conforming materials from identification through final disposition.
• Monitor MRB inventory aging and proactively drive timely resolution of outstanding material dispositions.
• Collaborate with Quality, Supplier Quality Engineering, Procurement, Manufacturing, and Warehouse teams to ensure efficient handling of non-conforming materials.
• Ensure rejected material is properly quarantined and inventory records accurately reflect physical inventory.
• Execute inventory transactions and maintain accurate material records within NetSuite and quality management systems.
• Perform periodic audits and inventory reconciliations of quarantined material.
• Execute approved MRB dispositions, including scrap, return-to-vendor, rework/repair, and use-as-is transactions.
• Coordinate return shipments, vendor credits, and scrap activities while ensuring complete documentation and traceability.
• Prepare and maintain reporting on MRB aging, inventory value, disposition turnaround times, and process performance.
• Identify process bottlenecks and support continuous improvement initiatives that improve material flow and reduce non-conforming inventory.

Position Details

• Full-time position based in Calgary, Alberta.
• Primarily onsite role supporting manufacturing operations.
• Occasional schedule flexibility and overtime may be required based on production and business needs.

Minimum Qualifications

• Diploma or Bachelor’s degree in Engineering, Supply Chain, Quality, Manufacturing, or a related field.
• Minimum 3 years of experience in Quality, Inventory Control, Supply Chain, Manufacturing Operations, or a related environment.
• Experience working with ERP systems and inventory transaction management.
• Experience with quality management systems and non-conformance processes.
• Experience coordinating activities across multiple departments and stakeholders.
• Strong organizational skills with the ability to manage multiple priorities and drive tasks to completion.
• Effective communication and collaboration skills in a fast-paced manufacturing environment.

Physical Requirements of Position

• Position requires frequent lifting, handling, standing, hearing, talking, and near-vision activities.
• Position requires occasional walking, sitting, carrying, pushing, pulling, reaching, crouching, stooping, and kneeling.
• Ability to work within a manufacturing and warehouse environment.
• Ability to safely move and manage materials within designated inventory and quarantine areas.
• Ability to exert up to 20 kg (44 lbs.) occasionally, up to 10 kg (22 lbs.) frequently, and up to 5 kg (11 lbs.) constantly.

This role operates in a manufacturing environment and may require occasional exposure to production floor conditions, noise, moving mechanical equipment, dust, and changing environmental conditions.

Preferred Qualifications

• Experience with Material Review Board (MRB) processes and management of non-conforming materials.
• Experience with NetSuite ERP.
• Experience with quality management systems such as SolveIT.
• Knowledge of ISO 9001 or similar quality management systems.
• Previous experience in a lead, coordinator, or supervisory capacity.
• Experience supporting continuous improvement initiatives.
• Strong problem-solving skills and a proactive, hands-on approach to driving results.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

#LI-Onsite

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.