Moncton - Maintenance Coordinator

Miller Waste Systems Inc.; City of Moncton; On-site; CAD 47,000 - 63,000; Full time

Job summary

Miller Waste Systems Inc. is seeking a Maintenance Coordinator for our Moncton location. This permanent full-time role supports maintenance administration, parts, purchasing and inventory across assigned sites.

You will manage work orders, procurement, and vendor coordination while tracking warranties and supporting external repairs. The position reports to the District Equipment Manager and starts immediately.

Qualifications

• Experience as Maintenance Coordinator or service advisor preferred.
• Strong organizational and planning skills.
• Excellent interpersonal and communication skills.
• Ability to work in a fast-paced environment with multiple priorities.
• Proficient in Microsoft Office and Outlook; experience with fleet management systems preferred.
• Valid Class 5 Driver’s Licence with a clean abstract.

Responsibilities

• Coordinate maintenance administration, parts, purchasing and inventory across locations.
• Manage facility maintenance software and work orders; issue purchase orders; track invoices.
• Oversee parts ordering, inventory levels, stock accuracy and vendor coordination.
• Identify warranty opportunities and process them per policy; support external repairs.

Skills

Organization

Planning

Problem solving

Communication

Multitasking

Fleet software

Tools

Fleet management system

Microsoft Office

Outlook

Job description

Maintenance Coordinator

Location: 83 Caledonia Road, Moncton, New Brunswick

Position Type

Permanent Full-Time

Reporting To

District Equipment Manager

Start Date

Immediately

Hours

Monday to Friday, 11:00am to 8:00pm

Compensation

$55,000 per annum

About Miller Waste Systems

Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years' experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.

Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.

Miller Waste has been recognized as one of Canada's Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.

At Miller Waste, our people are our greatest strength. We provide a safe workplace, competitive compensation, opportunities for advancement, and the chance to build a long-term career with a company that is trusted by the communities it serves.

Summary

The Maintenance Coordinator is responsible for coordinating maintenance administration, parts, purchasing, and inventory activities across assigned locations. This includes managing facility maintenance software, creating and maintaining work orders, issuing purchase orders, matching external invoices, and organizing maintenance documentation. The role oversees parts ordering, inventory levels, stock accuracy, vendor coordination, and parts allocation to appropriate work orders. The Maintenance Coordinator also identifies and processes warranty opportunities and supports outside repair services by issuing and tracking purchase orders for work completed by external vendors.

Responsibilities

• Must adhere to Miller Waste Systems safety protocols and be familiar with the Occupational Health & Safety Act.
• Manage, support and assist in training technician staff on the opening and closing of work orders using fleet maintenance software.
• Assist in monitoring and setting up MWS preventative maintenance equipment schedules for existing and new equipment.
• Manage and follow up with 3rd party service and preventative maintenance contracts and agreements.
• Organize and maintain facility equipment maintenance documentation to ensure complete and accurate records.
• Issue purchase orders for each location regarding outsourced services and parts when required.
• Monitor and address issues with Geotab GPS devices on equipment.
• Identify, document, and process eligible warranty claims in accordance with company policy.
• Purchase and source truck parts, supplies, and maintenance services based on fleet and shop requirements.
• Request and compare vendor quotes to ensure competitive pricing and timely delivery.
• Create and process purchase orders, verify accuracy, and charge parts to the appropriate work orders.
• Monitor and maintain inventory through cycle counts, audits, Min/Max levels, and proactive reordering.
• Identify slow-moving or obsolete inventory and recommend adjustments or disposal.
• Maintain proper labeling, organization, and storage in accordance with Corporate Parts Room Standardization guidelines.
• Coordinate vendor returns, core exchanges, warranty claims, and applicable credits, working with the Warranty Administrator as required.
• Ensure purchasing activities comply with company policies, pricing guidelines, and standards.
• Work closely with Fleet Managers, technicians, and shop personnel to support current and upcoming operational needs.
• Complete monthly inventory reporting.
• Perform other duties and special projects as assigned. Maintain a clean, safe, and organized stockroom environment.

Competencies & Qualifications

• Previous experience in a Maintenance Coordinator/Service Advisor role preferred.
• Strong organizational, planning, and problem-solving skills, with attention to detail.
• Excellent interpersonal and communication skills (written and verbal).
• Ability to work in a fast-paced environment with multiple priorities.
• Strong computer proficiency – Microsoft Office, Outlook, previous Fleet Management System experience preferred.
• Understanding of the Occupational Health & Safety Act and employee responsibilities under it.
• A valid Class 5 Driver’s Licence with a clean driver’s abstract.
• Willingness to work additional hours during peak times, as needed.

Posting closing date

This posting will remain active until it has been filled.

Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.

We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.

Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years' experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.