Mine Operations Administrative Assistant

Mine Operations Administrative Assistant

Job Title: Mine Operations Administrative Assistant

Job Description:

Greenstone Mine is seeking a Mine Operations Administrative Assistant to join our team. Reporting to the Mine Operations Superintendent, the Mine Operations Administrative Assistant will provide administrative and clerical support to the Mine Operations team.

PRIMARY RESPONSIBILITIES MAY INCLUDE:

1. Manage day to day office administration requirements
2. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
3. Provide editing and formatting for various documents and reports for team members
4. Maintain department schedule by arranging meetings, conferences, teleconferences, and travel
5. Assist in the visit planning of stakeholders, book meetings and order catering
6. Prepare reports by collecting information
7. Take and draft meeting minutes as required
8. Support the administration requirements of the GGM Senior Management Team, including travel arrangements, expense reports, and other duties as required
9. Receive and sort mail, arrange for couriers
10. Maintain office supply and kitchen inventories
11. Assist in coordinating a variety of special projects and community events
12. Other responsibilities as assigned.

SKILLS AND COMPETENCIES

1. General working knowledge of office administration
2. Strong computer skills including extensive knowledge of Microsoft Office applications
3. Excellent written and verbal communication skills, and able to maintain and foster strong working relationships
4. Strong attention to detail
5. Proven interpersonal, organizational, analytical and problem-solving skills
6. Ability to take initiative, multi-task and meet deadlines in a fast-paced environment
7. Confidence in ability to work under deadlines and handle a high volume of work accurately
8. Display a high level of professionalism and confidentiality

EXPERIENCE, QUALIFICATIONS & EDUCATION

1. Minimum of 3 years’ experience in office administration
2. Post-Secondary education in business or office administration

LOCATION

1. This position is based at the mine site in Geraldton, Ontario.